How To Make/Create a Drop Down List in Apple Numbers [Templates + Examples] 2023

Oct 17, 2023

Creating a drop down list is relatively easy if you are using a spreadsheet application like Apple Numbers. Spreadsheet applications are designed not just to create lists but to organize and automate them. 

Build a Drop Down List in Apple Numbers – Step-by-Step Instructions

Learning how to make a drop down list is vital, especially if you are crafting surveys or questionnaires. In Apple Numbers, customizing your own drop down list can be done in just a few steps.

Step 1: Select an Appropriate Spreadsheet

To start off, choose a spreadsheet template that suits your needs. It can be a basic sales report or a timekeeping sheet, Template.net has an impressive collection of sample spreadsheets. 

Step 2: Search For an Apple Numbers Spreadsheet

You can also use the search bar tool on the Template.net homepage. Just key in the keyword and hit Enter to browse the available templates. 

Step 3: Select Apple Numbers File Format

Template.net offers several file formats to choose from, select Apple Numbers from the list of options. 

Step 4:  Import the File to Apple Numbers

Once you have downloaded your chosen template, open Apple Numbers on your device, go to the File tab then click Open.   

Step 5:  Select or Highlight the Cell

On the spreadsheet, select the cell you want to insert your drop down or pop-up list. 

Step 6: Open Data Format

The next step is to click the data formatting function or the paintbrush tool under Cell.  

Step 7: Select Pop-Up Menu

There are different options under Data Format. Select Pop-Up Menu from the list.  

Step 8: Add or Edit Items to the List

Under Pop-Up Menu, rename items and add values to your list as needed. Use the plus or minus signs to add or remove an item. 

Step 9: Save or Share the Spreadsheet

When you’ve made the necessary edits to your list and sheet, save the file to your computer. And if you prefer to go paperless, you can email the spreadsheet to your contacts and team members. 

Spreadsheet Templates & Examples in Apple Numbers

There are tons of survey, questionnaire, database, and quiz templates that you can use to create a drop down list. The templates below are just some sample spreadsheets that are available to download in Apple Numbers. 

House Estimator Sheet Template in Apple Numbers

The sample house estimator sheet can be used for construction and residential purposes. You can download the template in Apple Numbers file format or whatever format you prefer. 

Monthly Sales Activity Report Template in Apple Numbers

The monthly sales activity report is a generic form you can use for your business reports. You can easily edit the content to make it suit your specific objectives and goals. 

Tip Declaration Worksheet Template in Apple Numbers

For workers employed in the service industry, a tip declaration worksheet can be useful. Download the sample tip declaration work and tip out worksheet to properly track the gratuity earnings you receive.  

Food Order Form Template in Apple Numbers

A simple food order form can have many uses- catering services, food deliveries, etc. The sample template can be customized according to your liking and is available in Apple Numbers, among other file formats.

Material Data Safety Sheet Template in Apple Numbers

For those working in construction and other similar fields, a material safety data sheet is a must. The editable and printable spreadsheet template can be downloaded in Apple Numbers, Excel, and other file formats to suit different needs.   

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