How to Link Cells in Apple Numbers

Apr 17, 2023

Linking cells allows you to present or store the same data so you don’t have to constantly edit different sheets or documents while working. You can link cells across tables and spreadsheets by using the spreadsheet application Apple Numbers.

How to Link Cells in Apple Numbers

Linking cells is especially useful when you want to summarize data or consolidate information. The tutorial below provides a basic step-by-step guide on how to do simple cell linking in Apple Numbers.

Step 1: Select the Destination Cell

Assuming you already have an existing table or data in your spreadsheet, the first step is to identify which cell you want to use as a destination cell. For the purpose of the tutorial, click on any cell. You can also choose multiple destination cells to link.
Step 2: Use the Formula Bar

Once you’ve chosen a cell, type in the equal (=) sign and a formula bar will immediately appear. Type in the cell name or location (e.g., C5, D9) of the cell you want to be linked. In the example above, the destination cell of D4 will be linked to the B2 cell and thus will automatically contain the same value.
Step 3: Hit Enter or Click the Green Check Mark

Note that you can also just type in the equal (=) sign and click on the cell you want to be linked to. When you have your desired cell location, simply click the green check mark to the right of the formula bar or hit Enter. Afterward, you will see that both cells reflect the same number or value.
Step 4: Link Cells Across Tables and Sheets

The link cell function is not just limited to a single table or spreadsheet. Apple Numbers also makes it possible to link cells across different tables and sheets. The same process applies. Simply choose a destination cell, key in the equal (=) sign, and click the cell you want to be linked to. Whether you are summarizing total sales revenue or a weekly productivity report, linking cells makes it easier to obtain the values you need without having to calculate or input them again.

FAQs

How do I link cells between sheets in Apple Numbers?

To link cells between sheets in Apple Numbers, choose a destination cell on another spreadsheet, use the equal sign then click the cell you want to be linked or manually type its location (e.g., Sheet 1::Table 1::B2), and press Enter.

How do you add a link to a cell in Apple Numbers?

To add a link to a cell in Apple Numbers, click on the cell, object, or selected text then tap Link; then using the link editor, select Link To and link it to either a webpage, email, contact number, etc.