How to Make/Create a Travel Itinerary for a Visa Application [Templates + Examples] 2023

Feb 22, 2024

A travel itinerary is one of the most widely used itineraries that are basically used by travelers to help them get from one area to another. Not only that this document also serves as one of the main requirements when traveling abroad.

Create a Travel Itinerary for a Visa Application – Step-by-Step Instructions

Applying for a visa can be taxing for a lot of travelers as they need to gather all the requirements given by the embassy.  Embassies would need proof of travel aside from an airline reservation, thus they may also need to know when and where applicants intend to go and if they have the budget to compensate for their travel. That said, here are several steps to help you create a travel itinerary for a visa application.

Step 1: Business or Leisure Travel

First, you need to determine if you are flying abroad for business or leisure travel or perhaps a mixture of both. This is important, especially for business travelers because they would need to gather the details regarding their travel from their company or from the party who invited them. All this information must be incorporated into the travel itinerary.

Step 2: Research

Whether you are flying out for leisure or business, it is important to do some research regarding your country of destination. This will help with the content of your travel itinerary and your visa application. Thus, you must be able to prove to the embassy or consulate you are aware of where you are going and how many days you intend to stay

Step 3: Look for a Template

Visit Template.net and look for a travel itinerary that will fit your requirements. You will find a variety of layouts and designs to choose from.

Step 4: Pick Out a Travel Itinerary

Pick out a travel itinerary that you can edit in a word-processing application such as Microsoft Word, Google Docs, or Apple Pages. For full access, you need to select a file format and then download the template. 

Step 5: Open the File and Start Editing

Right after you have downloaded the file, you can start editing the template.

Step 6: Header

You can start by adding a header on the uppermost portion of the document. You can simply write ‘travel itinerary’ or to be more specific add the word business or vacation. Then your name or whoever prepared the document and contact details. 

Step 7: Flight Details

After which write down the flight details or flight itinerary layout which consists of the date and time of departure and arrival, country of origin and destination, name of the airline, and flight number. Aside from this, you can also attach your flight reservation (if available) when submitting a visa application.

Step 8: Accommodation

Another important feature of a travel itinerary is your accommodation. So whether you are staying in a hotel or a family or friend’s house, you need to write down the address, the name of the location, and contact details. Also, you can attach any confirmed hotel reservation when submitting a visa application.

Step 9: Daily Schedule of Activities

Create a table where you can write down your daily schedule of activities. This would include the date, time, location, and activities per day.

Step 10: Additional Notes

If you want to add anything else for the embassy or consulate to read, then you can add notes right below the itinerary. Make sure to keep your notes short and concise, you do not need to add information that is not relevant. 

Step 11: Save the Document

Right after editing, do not forget to save the document in case you need to make any changes.

Travel Itinerary Templates & Examples

The prime purpose of any travel itinerary is to help travelers organize their travel plans. The document may be needed in visa applications, budgeting, and adjustments.

Blank Travel Itinerary Template

A blank travel itinerary template will help first travelers fill in the additional details regarding their upcoming trip. This pre-designed template is editable and easy to update.

Best Travel Itinerary Template

This travel itinerary template design is pre-designed to accommodate any travel agents who wish to create an itinerary for their clients. They can change the logo and add their own business name to the document.

Corporate Event Travel Itinerary Template

A corporate event travel itinerary is designed to work for those who need to create an itinerary for the purpose of attending a work-related event. Users can further customize the template by adding the details such as the name of the event and its organizer.

Travel Itinerary Planner Template

A travel itinerary planner template is designed to hold more detailed information regarding one’s travel plans. It consists of several pages and is more personalized in design.

Simple Travel Itinerary Template

A simple travel itinerary template can be used for business or leisure travel. Users can edit its layout to fit their requirements.

FAQs

How do I create a travel itinerary?

To create a travel itinerary, download a travel itinerary template from template.net and just follow the steps in this article.

Why is a travel itinerary important?

A travel itinerary is important because this helps travelers organize their upcoming trip and help them prepare in advance.

Why do you need a travel itinerary?

You need a travel itinerary so you will be able to know where to go, what to do, and how to get there.