47+ Formal Letter Examples – PDF, Word, Apple Pages
In dealing with professional entities, organizations, or individuals, we must make sure that we are employing the proper method of communicating with them. One of the most acceptable method of professional communication is the sending of a formal letter. Formal letters can be used by business owners, business partners, managers, employees, professors, and even students. You may also see more types of formal letter templates from our official website template.net. You may also see more different types of formal letters in Word from our official website template.net.
Whatever the reason for the creation of a formal letter, one needs to refer to a proper template. On this page, we are providing you with a varied collection of Formal Letters, which you may download easily. Scroll down below and start downloading our templates now!
Formal Letter Example
Formal Letter Format
Formal letter format templates provide a foundational structure for drafting professional correspondence, ensuring clarity, politeness, and adherence to standard conventions for various purposes, from business inquiries to official requests.
Formal Reference Letter Template
Formal Request Letter Template
A formal request letter template facilitates the drafting of polite and clear requests for information, assistance, or specific actions, structured to convey respect and ensure a positive response from the recipient.
Formal Complaint Letter
A formal complaint letter template aids in articulating grievances in a professional manner, ensuring the complaint is clearly stated, justified, and presented with a call to action for resolution.
Formal Application Letter Format
Formal Leave Letter Template
A formal leave letter template assists in requesting time off from work or school in a professional manner, detailing the reason for the leave and the expected duration clearly and respectfully.
Free Formal Business Letter
A formal business letter template provides the structure for professional and clear communication between companies, covering a range of purposes from inquiries to proposals, ensuring appropriate tone and format.
Formal Excuse Letter
Formal Demand Letter
Formal Invitation Letter
A formal invitation letter template outlines a structured approach to extend an invitation for events or meetings, ensuring clarity in details, warmth in tone, and a respectful request for attendance.
Formal Letter of Interest Template
Formal Interview Request Letter Template
A formal interview request letter template offers a structured way to invite candidates for interviews, detailing the position, interview format, and proposed timings, while conveying respect and professionalism.
Free Formal Thank You Letter Template
A formal thank you letter template helps express gratitude in a professional manner, outlining appreciation for support, collaboration, or any specific gesture, reinforcing positive relationships and goodwill.
Free Formal Grievance Letter
Formal Resignation Letter Examples
Formal Job Resignation Letter Example
northeastern.eduA formal job resignation letter template enables a dignified exit from a position, specifying the reason for leaving, notice period, and a word of thanks for the opportunities provided.
Formal Request Letter Templates
Formal Leave Request Letter
opm.govFormal Business Payment Request Letter
vsekonomist.pbworks.comFormal Complaint Letter Templates
Formal Employee Complaint Letter Templates
bestlife.org.ukFormal employee complaint letter templates offer a clear structure for voicing workplace grievances, ensuring issues are communicated effectively, professionally, and with a pathway towards resolution and improvement.
Example of Formal Complaint Letter
macmillaninspiration.comFormal Business Letter Template
Formal Business Complaint Letter Template
sse.gov.on.caFormal Business Thank You Letter Template
careers.unc.eduFormal Business Invitation Letter Template
jlab.orgA formal business invitation letter template streamlines the process of inviting individuals or organizations to corporate events, emphasizing details, purpose, and the significance of their presence in a respectful tone.
What Are Formal Letters?
A formal letter is a letter which is written with a formal purpose. There is a general misunderstanding that formal letters are equivalent or synonymous to business letters. For the sake of clarification, all business letters are formal letters but not all formal letters are business letters.
Formal letters are written for various reasons, depending on the contextual factors which serve as an impetus for its creation. For example, in the corporate world, a chief executive officer might be able to communicate with his/her subordinates by sending a notification letter, an employee disciplinary notification letter, or an employee termination letter. On the opposite end of the spectrum, employees are also able to convey their concerns through employee formal letters such as job formal resignation letter, job promotion letter, etc.
Not only are formal letters used in the business arena but also in other formal settings such as in educational institutions and in other types of organizations. Even government agencies churn out formal letters on a regular basis. The various types of formal letters would be discussed below. Find more Letter Format Templates by visiting this link.
What Are the Uses of Formal Letters?
There are various reason for the creation of formal letters and some of the most common ones are the following:
- It is used by business owners to communicate with another business entity in order to communicate his/her intent to form a business partnership with such entity.
- It is used by business owners to formally purchase items by bulk form a vendor.
- It is used by business owners to formally severe a business relationship which he/she no longer finds profitable.
- It is used by employers to formally warn an employee who has conducted himself/herself in such a manner that is in violation of the company’s rules and policies. You can also find a wider variety of formal letters in Pdf format on our official website at template.net.
- It is used by employers to formally notify an employee whose employment is to be terminated.
- It is used by managers or team leaders to formally notify his/her subordinates with information regarding their tasks, functions, or company smart goals.
- It is used by employees who want to communicate with their managers or employers that they are planning to tender their resignation.
- It is used by employees who want to apply for a job promotion. You may also check out Warning Letter Templates by clicking here.
- It is used by job seekers to attract the attention of hiring managers in order to convince them that they are qualified for the job positions which they are applying for.
- It is used by students who are in need of financial aid or a scholarship from a charitable institution in order to pursue their academic goals.
- It is used by prospective graduate students to apply for a slot in a graduate degree program which they want to study. Browse through more Academic Letter Templates here.
- It is used by college applicants who want to get accepted into a university.
- It is used by graduating college students to apply for internships.
- It is used by individuals who want to express their complaints formally.
- It is used by a prospective lease to convince a landowner or real estate owner that he/she wants to rent a property (land or building). You may also see more on Blank Letter templates.
- It is used by individuals who are asked to recommend another person to provide testimonies regarding the applicant’s qualifications and other positive attributes.
For more information about the various purposes of formal letters, check out our collection of letter templates in PDF. Simply click on the link provided. You may also see more on Blank Letter templates.
Formal Grievance Letter Templates
Example of Formal Grievance Letter to Employer
pte17.orgFree Formal Grievance Letter Template
netsolhost.comFormal Grievance Response Letter Format Example
anmftas.org.auFormal Invitation Letter Templates
Formal Invitation Letter Sample for an Event
reading.ac.ukFormal Invitation Letter Sample for Conference
2014issm.comFormal Invitation Letter Sample for Seminar
eqar.euFormal Cover Letter Templates
Formal Email Cover Letter Example
youthcentral.vic.gov.auFormal Resume Cover Letter Template
mtholyoke.eduFormal Request Letter Format Template
nsarchive.gwu.eduFormal Business Letter Format
lexpublib.orgFormal Job Application Letter Format
careers.qut.edu.auFormal Letter Heading Example
Formal Cover Letter Heading Example
marquette.eduFormal Complaint Letter Example
ombudsman.org.ukFormal Thank You Letter Heading Example
udayton.eduFormal Letter of Application Templates
Sample Formal Letter of Application for Scholarship
graceland.eduFormal Letter of Application for a Teaching Job
careers.qut.edu.auA formal letter of application for a teaching job meticulously presents one’s qualifications, teaching philosophy, and enthusiasm for the role, aiming to establish a strong connection with the educational institution.
Formal Letter of Application for Graduate School
roanoke.eduFormal Letter of Application for Internship
marist.eduTips in Writing Formal Letters
Writing a formal letter outline is easy if one has a template to base it from. The following are some guidelines which can provide you with the basics of writing formal letters.
Letterhead
Formal letters follow a standard format. You must always start it by writing the date when the blank letter is to be sent. If you are writing the letter days before you plan on sending it, make sure that the date which you would indicate on you letter is the day when you actually send it. That way, your recipient would not be confused as to the urgency of your letter and the level of concern which he/she should give to its contents. Sometimes, when a letter’s date indicates that it has been written several weeks ago, the recipient might assume that the reason for your letter is no longer existing or necessary and thus decide to not respond to it. You can also discover a greater variety of formal letters in Pages on our official website, template.net.
After the letterhead and the date, you leave two spaces then start writing your information which should include your name, your title if you are writing a professional letter, and your address. Below the block for your personal information, leave one space. Then, you can start writing another block which should be dedicated to the basic information of your recipient. On this said block, write the name of your recipient first, then his/her address, and job position.
It is crucial that you research ahead of time the full name of the person you are addressing your letter to. Whenever you address your Basic letter recipient using their complete name, it is more likely that he/she will view this as a sign of your motivation to be taken seriously and in turn, your recipient would be more invested in you letter’s content.
Formal Salutation
After the letterhead Format, leave two spaces then write the formal salutation. In this part, address your recipient formally by using formal addresses such as, “Dear Ms./Mr./Mrs” or “Dear (insert their professional title)” After that, write your recipient’s surname if the purpose of your letter is extremely formal such as when you are applying for a job or a job promotion. You may also check out Warning Letter Templates by clicking here.
However, when you are simply asking someone whom you know intimately such as a best friend or a previous college professor, then you may address him/her on a first-name basis. Of course, the decision whether or not to address your recipient by his/her surname or first name should depend on all the contextual factors of the situation which is why you must be careful in making this decision. Browse through more Academic Letter Templates here.
Introduction
Begin your letter with a short greeting. No matter how formal the letter is, never forget to add a hint of warmth for after all, your recipient is human too and he/she may be having a bad day at the time he/she is reading your letter. A simple “Good day!” would suffice. You don’t need to overdo it since you are writing a letter with a formal purpose. After the greeting, start with a statement which clearly expresses the purpose of your letter. You may write, “I am writing this letter in order to…” You can take a look at these Appeal Letter templates provided here.
Body of the Letter
After stating the primary purpose of your letter, you may dedicate the next paragraph for the sole purpose of enlightening your recipient regarding any information which are necessary and directly related to your letter’s purpose. For example, if you are writing a cover letter, you may use this part to state your relevant qualifications, academic history, and skills.
Conclusion
After you have written all the necessary clarifications, you can then start another paragraph which would serve as your concluding paragraph. This paragraph must not be long. Two to three sentences would suffice. In this paragraph, you can express your availability should your recipient have any inquiries regarding your letter’s content. Also, you may provide your contact number here if you have not already provided it on your letterhead. When all the concluding concerns are addressed, end this paragraph by thanking your recipient for the time he/she has given to read your Creative letter and to consider your appeal or concern.
Formal Closing
To formally close your letter, leave two spaces below your last paragraph. Then write a short and polite remark which ends your letter. Below such remark, leave enough space for your signature which should not exceed 4 spaces. Then below your signature, write your full name.
To know more about the proper formatting of formal letters, refer to our collection of cover letter formats which you can access by clicking on the link provided.
Formal Thank You Letter Templates
Formal Thank You Letter Format
osu.eduExample of a Formal Thank You Letter for Scholarship
snow.eduFree Formal Apology Letter Templates
Business Formal Apology Letter Example
eltarea.ruFormal apology letter templates guide in crafting sincere apologies for mistakes made, ensuring the message is clear, the regret genuine, and the commitment to rectify the situation and prevent future occurrences strong.
Formal Apology Letter to Teacher
interventioncentral.orgFree Formal Letter Templates
Free Formal Grievance Letter Template
legalombudsman.org.ukFormal Letter of Recommendation Templates
Formal Letter of Recommendation for College
berkeley.eduA formal letter of recommendation for college eloquently articulates a student’s strengths, achievements, and potential, providing critical insight to admissions committees from a trusted and authoritative perspective.
Formal Letter of Recommendation for Employment
pace.eduDifferent Kinds of Formal Letters
Formal letters can vary in content but not so much in form. The following are examples of the most commonly written formal letter.
Formal Cover Letters
One of the most effective way of getting hired despite the stiff competition in the corporate arena is to submit a cover letter together with one’s resume and other credentials. A cover letter aims to illuminate the hiring manager’s opinion regarding the qualifications of the job applicant. In this letter, only the most salient qualifications and skills must be mentioned. It would also help to inculcate a more personal yet still formal tone in addressing the hiring manager. Access additional Complaint Letter Templates via this link.
Formal Thank-You Letters
There are moments when we just want to express our gratitude to another person and one of the best ways to do so is by sending him/her a warm thank-you letter. It could be as simple as expressing gratitude for a friend who helped you move out, as personal and intimate as thanking someone for joining you on your big day, or even as heartfelt as thanking a colleague who’s about to retire for their years of service to company. Looking for more insights? Dive into our blog post about thank you letter to employee templates.
Formal Letters of Recommendation
Recommendation letters or also known as reference letters are letters which contains a detailed description of another person’s desirable traits. The usual individuals who are commonly asked to write reference letters are any of the following:
- A previous professor
- A current or previous manager
- A current or previous employer
- A current or previous team leader, department head, or supervisor
- A previous internship adviser
- A church pastor or priest of the religious congregation which the applicant (or person recommended) is a part of
- A previous landlord or landlady of the building, land, or establishment previously rented
- A previous lender (individuals, banks, any lending institutions)
There are several circumstances which necessitates the submission of recommendation letters. The following are the different types of recommendation letters in google docs:
- Formal Letter of Recommendation for Scholarship Grant Recommendation Letters. This particular reference letter is sent with the intent of convincing a prospective scholarship grantor that a student is deserving of a scholarship grant.
- Formal Letter of Recommendation for Academic Recommendation Letters. This letter aims to ensure that a prospective student would be accepted into an educational institution and gain a slot in the degree program that he or she is aiming for. To explore similar content, visit our article on teacher recommendation letter templates.
- Formal Letter of Recommendation for Employment or Job Application. Probably the most common reference letter there is, this letter strives to increase a job applicant’s chances of getting hired. In this letter, it is important that the job applicant’s qualifications must match the ones which are required in the job description of the position which he or she is applying for. If you’re interested in learning about job recommendation letter templates, feel free to click here.
- Formal Letter of Recommendation for Promotion. The best way to climb up the ladder of success in your career is to ensure that you apply for a job promotion when you think that your productivity level and performance in your job is excellent and deserving of promotion. Job promotions can take a lot of time and consideration on the part of the managers who have the authority to decide on promotions, that is why if you want to increase your chances of getting promoted, it is advisable if you ask another person to write a recommendation letter on your behalf. This letter is called the letter of recommendation for student for job promotion.
- Explore additional formal letter templates on our website, template.net, to find a variety of options that suit your needs.
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