27+ Free Application Letter Templates
The process of applying for a job is never an easy thing to do, it’s a hit-and-miss situation. You may get lucky sometimes by being able to secure the job immediately, or you may not probably because you weren’t qualified enough, or it could be that someone else just got the position first and you were just a second too late for the job.
Job hunting is a competitive task. You have to be able to stand out from among all the other applicants just to make that job position yours. You have to learn to impress the employer by convincing them that you are the person they are looking for who can contribute to the success of their company. One of the deciding factors in job hunting is how well you write your application form. If you are unsure how to write one, then worry no more. Check out our website for some Application Letter Samples that you can use for writing your own application letter.
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How Do You Apply for a Job?
Are you planning on securing your first job? Are you unsure about the process of applying for one? Then here’s a simple process on what to do to successfully land one.
Decide on What and Where to Work
If you don’t have a college degree or have one but are unsure about your career, then the first thing you need to do is ask yourself what type of job you want. However, if you are fully certain about your chosen career, then all you need to do is decide on where to work or which company to work for.
Research about the Company
Before beginning to prepare the necessary things for the application, you should do some research about the company in the following aspects:
- Brief history about the company, including its mission and vision.
- The people in the company’s organizational chart, especially the area or department where you wish to apply.
- The requirements, years of experience, and documents needed to apply for the position.
Submit an Application Letter and a Resume
These are the two documents commonly required by an employer for an job, though there are also times when they would only look for the resume. These two documents provide the employer with the applicant’s background information.
Follow-Up on Your Application Status
The application process doesn’t end after the submission of the documents. Not hearing from the company doesn’t entirely mean that you didn’t qualify, it could mean that the employer has not gone through your papers yet. Unless you have already heard from the employer, you should follow-up on the status of your application. This way, it will show the employer that you are indeed interested in the position.
What Is an Application Letter?
An application letter is defined as a formal document that consists of only one page that usually accompanies a resume and other necessary documents to apply for a job position. Sometimes referred to as a cover letter, it usually highlights the skills and qualifications of an applicant to sell themselves to the employer.
What Are the Types of Application Letters?
There are actually different types of application letters, and while it may not be that important to know what they are, but it’s always good to have some knowledge about them.
Standard Application Letter
The type of application letter that most people are very familiar with. This is written to employers for a specific job, and this is oftentimes directed at a specific person.
Recruiters’ Application Letter
Sometimes, companies hire recruiters to look for people that will best suit what they need. When an applicant submits this type of letter to a recruiter, they should be able to explain their different roles that qualifies them for the job and how they would fit and be able to contribute to the success of the company with their skills.
Prospecting Letter
This letter does not directly specify the position that you wish to apply, it simply makes inquiries for any open positions in the company that you may be qualified to apply. You may not know which position you might land on but you are sure that the company has a vacant position.
Referral Application Letter
Referral application letters are those that are sent to a company ahead of time even before a position has even opened. If you are planning to apply for work in a company where somebody you know is working, then you can mention on this letter the employee that recommended you to apply for their company including the type of work you are capable of doing.
What Are the Contents of an Application Letter?
Not sure on what to include on your application letter? Here’s a brief discussion to help you get an idea.
Include These on Your Application Letter:
- Your full name, mailing, and contact details. This makes common sense because how else can the company get a hold of you after securing the job if you fail to put in your contact details.
- The job position and the source of information. You should specify the job position that you are applying and you should also mention on the letter where you found out about the job position.
- A list of your skills and qualifications. In bullet points, your letter should contain a list of the skills and experiences that match the details written on the job description.
- Reason why you are right for the job. You should have a brief summary explaining why you should be hired and what you can contribute to the company.
Do Not Include These on Your Application Letter
- The entire contents of your resume. As much as possible, give the reader something different from that on your resume to provide them with additional information about yourself.
- Errors and false information. It is highly advisable to constantly proofread your letter because the smallest errors may cause you not to get the job. And it is common sense that you should always be honest with regards to providing information about yourself.
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How to Write an Application Letter?
Now that you have an idea on what and what not to include on your letter, here is how you should write your application letter.
Contact Information
Provide contact information for both yourself as the applicant, and the recipient of the letter, which will most likely be the employer. Along with your name and the employer’s (if you know the name), the contact information should include the following:
- Complete Home or Mailing Addresses
- Phone Numbers (either home, office, or mobile)
- Email Addresses
Opening Remarks
Greet the reader by writing “Dear Mr./Ms. or Mrs./Dr.” and then their last name only. Right away, inform the reader of the purpose of your letter, which is to apply for a job position in their company. Specify the position that you are applying and if you found out about the position in a job posting, then mention its source.
Main Paragraph
Considered as the most important section in an application letter, this contains all the background information that the reader needs to learn about you. This should write here your educational attainment, your previous work experiences (if you have), your skills and qualifications that are relevant to the position you are applying. You can mention here why you are the best candidate for the job as well as the things that you can contribute for the success of the company. If you want, you may even mention here the accomplishments you have made in your previous company that can help you further secure the job.
Closing Remarks
On this section, you may briefly summarize your qualifications and why you should be hired for the position, and you may even restate your contact details. Then you can proceed by thanking the reader for taking the time to read your letter and for considering you for the job position.
Signing Off
Sign off by writing “Sincerely” or “Respectfully” with your typed full name below that. Then you can finalize your letter by placing your handwritten signature over your name.
Dos and Don’ts When Writing an Application Letter
- DO address your application letter by name. If the name was not provided in the job posting, then you should do your research to find out.
- DON’T rely completely on the employer to take action. It is up to you to request to be called back for an interview. It shows them how interested you are to work for them if you make follow-ups.
- DO keep the letter simple and easy to understand. Use simple vocabulary and sentence structures because you wouldn’t want the reader to waste time deciphering what you are trying to say. But if this is the case, your letter will most likely end up in the trash.
- DON’T take too long in addressing your purpose why you are writing that letter. As much as you want to be unique and creative, get straight to the point about your intention.
- DO put yourself in the shoes of the employer and ask yourself why you should be hired in that position.
- DON’T submit application letters that contain spelling and grammatical errors. This will only show the employer that you take things for granted and are unprofessional.
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Tips on What to Do when Applying for a Job
- If you’re not using templates in your application letter, make a generic one containing all the important information about you. When you’re ready to submit a copy, customize it according to what is only required for the job position.
- When submitting your application letter personally, always dress up and be groomed appropriately to make a positive first impression.
- When filling up application forms, always use black ink pen and make sure to write legibly.
- Follow the instructions carefully, and never leave blank spaces. You may write “n/a” instead.
- Ask permission from people before including them on your resume’s character references.
- Maintain honesty all throughout the application process.
- Never demand for a salary rate. It is best to write “Open” or “Negotiable” instead.
- Always follow-up the status of your application if you have not heard from the employer after a week.
Why Download our Templates?
- These templates were selected from among the best ones on the internet.
- These templates were written by knowledgeable professionals for the purpose of helping you write your own application letter.
- These templates can be downloaded easily without any charges.
- These templates come in different formats, such as Doc, Docx, and PDF.
- These templates are in high resolution to assure you of high-quality printouts.
- These templates are full editable using MS Office or Apache OpenOffice for Doc and Docx files and a licensed version of Adobe Acrobat for PDF files.
Before you leave, don’t forget to drop by our collection of Membership Application Letters, Employment Application Letters, and Business Application Icons.
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