Table of Contents
- Build a Termination Letter Template – Step-by-Step Instructions
- Termination Letter Templates & Examples
- Patient Termination Letter Template
- Lease Termination Letter Template
- Early Lease Termination Letter Template
- Day Notice to Terminate Tenancy Letter Template
- Restaurant Employee Termination Letter Template
- Partnership Termination Letter Template
- Termination Letter – Excessive Absenteeism Template
- Termination Letter – Substance Abuse Template
- Termination Letter Template for Poor Performance
- Free Service Contract Termination Letter
- FAQs
How To Make/Create a Termination Letter [Templates + Examples] 2023
Termination letters are business documents between two parties, serving as formal notice from management to an employee, renter, tenant, and other entity benefiting from the goods or services the other provides. Termination letters enable managers, employers, and landlords to write the purpose of the termination and the next steps an individual follows to avoid conflicts.
Build a Termination Letter Template – Step-by-Step Instructions
Organizations, businesses, and management create formal and informative termination letters to individuals using word-processing software and applications offline and online, like Microsoft Word, Google Docs, and Apple Pages. Each software enables individuals to construct a structured termination letter to answer questions and queries about the reason behind the termination notice from management to an individual.
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Step 1: Address the Individual with a Salutation
Start your termination letter by addressing the individual at the beginning of any formal letter by indicating their name, either writing their first name or last name. The next part of the opening contains a salutation, helping the writer to build a tone for the entirety of the letter for formality.
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Step 2: Indicate the Purpose of Writing the Letter
The first paragraph of the termination letter identifies the purpose of your writing the letter to the recipient, whether it is for terminating their term of employment or their stay as tenants in a place they are renting. When writing the purpose for an employment termination letter, indicate their job position or role, mention the company name, and write the effectivity of the termination date.
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Step 3: State the Reason/s for Termination
The next section of the termination letter highlights the reason or reasons behind a business or management terminating a contract with the forenamed individual. When writing the grounds for termination, cite examples of the action or actions the individual commits and reference it to a part of the agreed contract with the signing date.
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Step 4: Identify the Next Steps of the Termination Process
The next paragraph of the termination letter identifies the next steps that the individual must undertake with the management or the company. When documenting the information about the process individuals must perform, ensure to indicate everything clearly and concisely to avoid any more confusion between the parties.
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Step 5: Write Closing Statements and Remarks
Write the closing statements for the termination letter, showing empathy for the situation and the individual receiving the termination from the management. Indicate the remarks and sign the name and position of the individual writing the letter, in this case, the HR manager of the company.
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Step 6: Select the Appropriate Termination Letter Template
Navigate to a web browser and visit the Template.net website for examples, look at the termination letters landing page to look for termination letter templates, and edit and download the document through word-processing software. Choose a template to represent the type of termination letter you are writing, considering the purpose and reason for writing the letter, including the audience you are preparing the document for.
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Step 7: Select the Termination Letter Template
Click on the image of the termination letter template you want to use; for this example, the termination letter during probation period template. Choose a file format from the right portion of the template window to download and edit the document through the Free Download button after logging into your Template.net account.
Termination Letter Templates & Examples
Different organizations and industries use termination letters to inform individuals of the purpose and reason for conducting and applying the termination process to an employee or tenant. Construct the termination letter in white paper format for formality purposes, expressing a professional tone in the body of the letter while emanating empathy for the situation.
Patient Termination Letter Template
Doctors or physicians construct a patient termination letter to a patient for their dismissal using a professional letterhead through certified mail with a return receipt request.
Lease Termination Letter Template
Lease termination letters are prevalent in the real estate industry often addressed by tenants or landlords to the other party to end a lease agreement for a property.
Early Lease Termination Letter Template
Day Notice to Terminate Tenancy Letter Template
Restaurant Employee Termination Letter Template
Partnership Termination Letter Template
Termination Letter – Excessive Absenteeism Template
Termination Letter – Substance Abuse Template
Termination Letter Template for Poor Performance
Free Service Contract Termination Letter
Sample Manager Job Termination Letter Template Free Printable
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Free Seasonal Job Termination Letter to Employee Word Sample
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Download Sample Editable Job Termination Letter to Employer
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Response to Job Termination Letter Template Free Download
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Job Termination Letter to Fire an Employee Example
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Sample Job Termination Letter by Employee Free Download
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Download Notice of Job Termination Letter Template Word Example
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Download Termination of Employment Because of Abandonment Sample
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Notice of Lease Termination Letter from Landlord to Tenant
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Template Letter for Termination of Residential Lease
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Sample Lease Termination Letter Free Download
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Sample Vehicle Lease Termination Letter Template
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Termination of Vendor Services Letter Template
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Vendor Termination Letter
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Contract Termination Letter Request
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Formal Letter For Termination Of Contract
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Tenancy Notice to the Landlord Template
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Tenancy Notice for Late Rental Template
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FAQs
How do you write a termination letter?
Write a termination letter by selecting the tone carefully, starting with an introduction, notifying the individual of the termination, stating the purpose, and explaining the next steps.
What should you put in a termination letter?
A termination letter must contain the name of the recipient of the letter, the reason behind the termination, and the next steps they need to follow.
What is the proper way to terminate?
When terminating individuals, it is best to do so during a face-to-face setting.