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10+ Background Check Policy and Procedure Templates in PDF | DOC
Sep 13, 2023
A compliant screening policy that helps in getting an insight into the candidates’ background is known as the background check policy and procedure. It is implemented in the background check process that a person or a company uses to verify that a person is who they claim to be. This process also provides an opportunity for someone to check a person’s criminal record, employment history, education as well as other activities that happened in the past to confirm their validity.
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10+ Background Check Policy and Procedure Templates in PDF | DOC
1. Background Check Policy and Procedure Template
dartmouth.edu2. Background Check Policy and Procedure Example
goucher.edu3. Sample Background Check Policy and Procedure
lincolnhr.org4. Employee Background check Policy and Procedure Template
townofchapelhill.org5. Pre-Employment Background Check Policy and Procedure
uc.edu6. Pre-employment Background Verification Policy Procedure
ct.edu7. Agency Background Check Policy and Procedure Template
mn.gov8. Background Check Policy and Procedure Sample
okcu.edu9. Criminal Background Check Policy and Procedure
healthcare.oregon.gov10. Employment Background Check Policy and Procedure
tsulaw.edu11. Criminal Background Check Policy and Procedure in DOC
uwp.eduWhat are the Steps to Take Before Doing Background Checks?
Step 1: Have a Compatible Policy
It is best to document it in a flow chart so that everyone knows which steps will be required to be completed and at which point. An unplanned background verification check process may cause legal issues in case you are only applying some steps to some candidates, like only doing credit checks on candidates from specific backgrounds.
Step 2: Make Sure to Get Legal Advice
Conducting background checks may dig up some sensitive information and, in some cases, you are not able to gather certain information as part of a background check. Make sure that you talk with a lawyer to make sure your background check does not cause any kind of legal issues for your company or organization.
Step 3: Provide Chances to Clear Up Misunderstandings or Mistakes
It may happen that sometimes, the information obtained through background checks may turn out to be incorrect. But you must consider providing a chance to review or evaluate the information as it may help you save a great candidate that could have been excluded incorrectly.
Step 4: Background Check Services Must be FCRA Compliant
FCRA refers to the Fair Credit Reporting Act lays out what is clear on what you can and cannot do as part of a background check with regards to credit information. It provides a nice summary of how the information should be treated from the candidate’s perspective. Mostly, all the background checks are governed by the FCRA, but you also should know that other laws affect them depending on their state and region.
Step 5: Avoid Asking About Character
Make sure that you do not ask for information about character while verifying previous employment facts. You will be doing an investigative consumer report as soon as you start asking for opinions or questions about character, attitudes, etc. You will be required to give notice to the applicant as doing this will fall under the federal law and give them an option to ask for details and comply with their requests.
What Does a Background Check Show During Recruitment?
What shows up on a background check may depend on the type of search you order as there are several different sets of records and data to pull from. Generally, a background check for employment may show some identity verification, employment verification, credit history, criminal records, driver’s history, education, etc.
It is with the help of background checks and procedures that employers gather a wealth of information to analyze a candidate’s character and help them protect against the wrong hire.
Methods of Obtaining Background Checks
It has been observed that there are a variety of types of investigative searches that can be used by prospective employers and many commercial sites generally offer searches to employers for a fee. It is the services like these that will perform the checks and supply the company with unfavorable action letters. It also ensures compliance throughout the compliance. It is also important to be selective about which pre-employment screening agency one uses. Many employers generally choose to search the most common records like criminal records, driving records along with education verification. Large companies mostly outsource than their smaller counterparts and these companies that outsource must be sure to use companies that are compliant with the Fair Credit Report Act.
What Does a Background Check Include?
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Criminal Records Check
A criminal records check provides the criminal history for the applicant. It is especially important for positions of trust or security and should include national and county records.
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Social Security Validation
The validation of social security ensures the candidate’s social security number is legitimate and finds all names, including false names and variations, date of birth as well as address history that are associated with the social security number. The employers will get to know if the candidate has lived in any undisclosed locations or under other false names which may reveal any criminal records that would not have been found otherwise.
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Address History Check
The address history check helps in tracing the previous addresses for the candidate. It makes it easier for the employer to verify other research by finding out where a candidate has lived. It also may reveal jurisdictions where any kind of criminal background checks should be performed.
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