How to Make/Create a Recruitment Report [Templates + Examples] 2023

Feb 14, 2025

Recruitment reports help employers see a clear overview of their recruitment teams’ operations, especially when it comes to meeting the needs of their workforce. They’re among the documents in the workplace that must be produced on a monthly basis and archived for future reference.

Build a Recruitment Report – Step-by-Step-Guide

Recruitment reports take time to create since they have to be carefully formatted. The data must be presented clearly so the readers can easily interpret them. By following this step-by-step guide, anyone can prepare a well-rounded recruitment company report.

Step 1: Explore the Various Recruitment Report Templates (Option 1)

See all of the recruitment report templates that Template.net has to offer. Check out their respective preview images to see if they have the kind of business report format you need.

Step 2: Search for Recruitment Templates in the Search Box (Option 2)

To find specific hr recruitment templates more quicker, you can make use of the search box. In the search box, simply type “recruitment report templates” and you should see some good results. You’ll be able to find templates that are compatible with MS Word, Google Docs, Apple Pages, or PDF.

Step 3: Select a Recruitment Report Template

If you found the template that’s right for you, simply click its preview image to get an even better view of it. Clicking the preview image will bring you to the template’s product page. Find more report design templates by visiting this link.

Step 4: Select Your Preferred File Format and Download

Depending on what word-processing program you’ll be using, select a file format for the template. There’s Microsoft Word format, Google Docs format, and Apple Pages format. After selecting a format, you can proceed to download your selected template. For a wider selection of report format templates, check out more options here.

Step 5: Personalize the Header

Once you’ve opened the template in Word, Pages, or Google Docs, you may start by personalizing the header. You can turn it into a letterhead complete with your company logo. Write your company name, company address, and contact details.

Step 6: Insert the Necessary Data

Insert the necessary data in the body of the report layout template. Arrange all of the statistics properly to present them cohesively. You can tweak the template’s table if you need to do so; you may add more cells, rows, and columns.

Step 7: Write Your Findings and Closing Remarks

Most types of work reports end with a conclusion and closing remarks which applies to recruitment reports. So write those at the end of your recruitment report and make sure to keep them simple. The conclusion and closing remarks have to be straight to the point and must suggest future operational plans if needed.

Step 8: Write Your Name as the Creator or Approver of the Report

At the tail end of the document, write your complete name as the creator or approver of the report. Make sure to leave space about your name for your creative signature.

Step 9: Don’t Forget to Save Your Custom Recruitment Report

Save your custom recruitment report so you won’t lose progress. For most word-processing programs, you simply select the File and click Save or enter Ctrl + S. If you’re using Google Docs, your progress is saved as you write and all you have to do is transfer it to a specific folder in Google Drive. View a wider selection of weekly status report templates right here.

Step 10: Print Your Recruitment Report

Select the Print option or enter Ctlr + P to print your recruitment report. After printing, make sure to affix your signature as the creator then you may submit it to your superiors. Explore a variety of employee incident report templates here.

Recruitment Report Templates & Examples

There are virtually many ways to format a recruitment report. That’s because there are various ways to present data. These recruitment report templates and examples give us a clear idea of the matter.

HR Recruitment Report Template

The HR Recruitment Report is a multi-pate type of recruitment report that provides a complete summary and background of the recruitment operations. It’s the perfect sample template for recruiters who are required to be in-depth with their reports.

Sample HR Recruitment Report Template

The Sample HR Recruitment Report is a one-page template but still helps users create detailed recruitment reports. Recruiters can inject statistics and write clear findings to make a holistic report document.

11+ Recruitment Report Templates

1. Recruitment Management Report Template

Details

File Format

• Google Docs
• MS Word
• Pages

Size: A4, US

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2. HR Vacancy Recruitment Report Template

Details

File Format

• MS Word
• Google Docs

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3. Client Requirements HR Recruitment Report Template

Details

File Format

• MS Word
• Google Docs
• Apple Pages

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When the time comes where you are required to come up with a recruitment simple report document, then know that this simple free template is always available for you to download. Make use of Microsoft Word, Apple Pages, or Google Docs so that you may customize it until you have the report you need.

4. Staff Recruitment Activity Summary Report

uidaho.edu

Details

File Format

• PDF

Size: 36 KB

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If you are required to recruit people to fill in vacant slots in a particular staff team, then be sure to use this standard template. With it, you can make a basic report where you can point out the positions to be filled, those who you have managed to recruit to fill them when they will be starting, and so on.

5. Employee Hiring Recruitment Process Report

energy.gov

Details

File Format

• PDF

Size: 25 KB

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When it comes to just about any business template, it is important to have an effective recruitment process that can attract potentially valuable employees. To point out whether the recruitment process of a particular company report is as effective as it’s supposed to be or not, you will want to use this general template to help you make the right kind of report. Check out more monthly management report templates available here.

6. Annual Recruitment Year-End Tracking Report

mcidirecthire.com

Details

File Format

• PDF

Size: 508 KB

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Within a year, a company will be doing whatever it can to recruit potentially valuable employees. With this annual recruitment reports in PDF, one can show whether a company’s recruitment efforts managed to get them the employees they need, or if drastic improvements and changes need to be made. You can also see more on recruitment reports in word.

7. Candidate Recruitment Progress Status Report

napacity.granicus.com

Details

File Format

• PDF

Size: 69 KB

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If you are in charge of recruiting employee reports on a particular company’s behalf, then you will also be required to make updates regarding their recruitment status. Use this quality template to make a report which shows whether the people you’ve attracted will either push through with becoming with employees or if there is a reason which prevents them from doing so.

8. Department Needs Recruitment Methods Analysis

inyowater.org

Details

File Format

• PDF

Size: 184 KB

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9. Daily Recruitment Report Template

hr.uoregon.edu

Details

File Format

• PDF

Size: 479 KB

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10. Weekly Recruitment Report Template

kera.org

Details

File Format

• PDF

Size: 252 KB

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11. Monthly Recruitment Report Template

oregoncsp.org

Details

File Format

• PDF

Size: 159 KB

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12. Quarterly Recruitment Monitoring Report

bsmhft.nhs.uk

Details

File Format

• PDF

Size: 23 KB

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FAQs

How should I report the progress of recruitment?

To create a format of report on the progress of recruitment, just follow this sequence: begin with basic info, indicate the date, list the names of the recruited people, list the used resources, write the problems during the process, and make a clear conclusion.

Why is it important to report recruitment progress?

Reporting the recruitment progress helps the company understand its workforce needs and be aware of the state of the job market.

Can I create recruitment reports in Excel?

Yes, Excel is as good a recruitment report creator as word-processing sample programs like MS Word and Apple Pages. Looking for more insights? Dive into our blog post about daily activity report templates.