How To Make/Create a Pay Stub in Microsoft Excel [Templates + Examples] 2023

Mar 27, 2024

Pay stubs are business documents organizations and companies use for employees that management and employers issue to portray gross earnings, tax deductions, and net pay. These pay stub templates help create employee paychecks and payrolls, with each employee acquiring a new pay stub for each pay period in the company.

Build a Pay Stub Template for Microsoft Excel – Step-by-Step Instructions

Microsoft Excel is an application part of the Microsoft Office Suite businesses use to compile and analyze numerical data for datasheets and databases to develop analysis and interpretations. People can also use the program to create professional and personal documents like schedules, trackers, and report templates for daily activities.

Step 1: Open Microsoft Excel

Open the Microsoft Excel application by locating the Excel icon on your device, either on the desktop, taskbar, or home screen.
Step 2: Search for a Pay Stub Template (Option 1)

Select a pay stub template to edit on Microsoft Excel to develop a comprehensive and transparent pay distribution from the pay stub template landing page.
Step 3: Search Pay Stub Templates on the Search Box (Option 2)

Quickly look for templates using the website’s search bar for specific templates, editing them for individual or business use. Input Pay Stub Templates on the search area to browse multiple categories and templates for pay stubs.
Step 4: Choose a Pay Stub Template

Click on the image of the pay stub template best representing the nature of the business from the template landing page or the search bar from the website.
Step 5: MS Excel File Format

Users can also choose the file format for the pay stub on the right part of the template window. Select the Excel file icon and click the Download button.
Step 6: Download the Excel File

Locate the file or zip folder of the Excel document from the website, navigating to the download folder. If the file is a zip folder, extract the document, and open it on the application.
Step 7: Incorporate the Company Details

Start editing the pay stub template by inserting the company logo on the top section of the paper and writing the company name, date of coverage, and company address.
Step 8: Note the Employee Details

For the employee details, the pay stub must contain essential information about the specific employee, including their ID number, name, social security number, covered date, and check issuance date.
Step 9: Construct the Salary Information

For the salary information, make sure your company lists the necessary details to prevent any problems and misunderstandings between the employee. Incorporate the base pay, back pay, vacation pay, HMOs, taxes, deductions, and check details.
Step 10: Finalize and Save the Excel Template

After ensuring that all information in the pay stub document is accurate, save the template by selecting the Save As option from the menu. Individuals can also immediately print the stub on white paper or send it through email.

Pay Stub Templates & Examples in Microsoft Excel

Construct a pay stub template with paychecks to inform employees how much they’ve earned for a specific pay period, incorporating the deduction to arrive at their net pay. These pay stubs are vital documents for the employer and employees, preventing miscommunications and misunderstandings regarding their salaries.

Incentives Pay Stub Template in Microsoft Excel

An incentives pay stub details the incentive or financial reward for the work and effort the employee renders instead of the hours worked, listing the amount on the document.

Employee Pay Stub Template in Microsoft Excel

Employee Pay Stub Template in Microsoft Excel An employee pay stub contains a transparent breakdown of the gross pay from working for a specific pay period, including deductions to taxes and contributions.