How To Make/Create a Policy in Microsoft Word [Templates + Examples] 2023

Jul 03, 2023

A policy is a set of rules, guidelines, and regulations that govern an organization to help guide decision-making, actions, and behavior and address issues. Polices are usually recorded to provide the organization with a printed or digital version of this document.

Build a Policy in Microsoft Word  – Step-By-Step Instructions

Microsoft Word is an ideal platform for preparing and writing policies. This word processor offers a wide range of text formatting features that should help enhance a document such as policies. 

Step 1: Look for a Policy Template

First, head over to Template.net and look for a policy template. The website offers a large selection of templates that come in various designs and layouts.

Step 2: Choose a Template

Once you have chosen a template, click on the image and you will be redirected to a page similar to the one shown above. On this page, you can catch a glimpse of what the template looks like. 

Step 3: Select ‘Word’ to Download the Template

On the right side of the template, click on the ‘Word’ button in order to download the document.

Step 4: Edit the Title

A document such as a policy needs to have a proper title or header so that readers will be able to determine firsthand what the document is all about. The title should be written in bold lettering and should have a slightly larger font size and text aligned in the center. You will find all these text formatting tools by clicking on the ‘Home’ tab.

Step 5: Write Down the Policy

Whether you are writing down a new set of policies or updating old ones make sure that it is clear, comprehensive, and effective. Use fonts that can be easily understood by readers such as Arial, Calibri, New Times Roman, or Georgia. Also, refrain from using bright font colors since policies are formal documents, and lastly, should you need to give emphasis on a particular text or phrase, you can use the colors red or blue.

Step 6: Save Changes

To save the changes you have made to the template, just click on the ‘File’ tab and select ‘Save’ to automatically save the changes or ‘Save As’ to rename the document or save it in a different location, like USB. 

Policy Templates & Examples

Policies are often developed based on an organization’s core values, industry practices, legal requirements, and specific needs. Thus, its structure and context will vary based on the organization and the subject matter being addressed. 

Policy Letter on Vehicle Expense Reimbursement Template

A policy letter on vehicle expense reimbursement provides guidelines on how the reimbursement process should be, its inclusions, and exclusions. This kind of policy is common in offices or agencies that make use of company vehicles.

Sample Work-From-Home Policy Template

A work-from-home policy is a document given to employees who are currently working from home. The document is a list of rules and guidelines that employees should follow which can be entirely different from working onsite.

Simple Company Freelance Policy Template

Make use of the simple company freelance policy to prepare rules, procedures, and guidelines for your freelance employees. This pre-designed template has a layout that can be easily edited to fit your business needs.

Inclement Weather Policy Template

It is important for companies to draft an inclement weather policy for their company so that employees will know what to do whenever there are severe weather conditions and other natural disasters. With a set of policies in place, employees will be properly guided.

Special Pricing Policy For Repeat Buyers Template

Repeat and loyal customers should be valued by a company, thus introducing perks such as discounts and etc. should be extended to them. However, make sure to get all these into writing by preparing a special pricing policy for repeat buyers. 

Workplace AIDS Policy Template

AIDS is a sensitive issue, especially in the workplace, thus to address this issue a workplace AIDS policy should be created by companies. However, it is important to consult legal entities when developing such policies.

Time Off to Vote Policy Template

A time off to vote policy addresses the concern when employees or students need to take a leave of absence in order to vote. This kind of policy should be brief and should be easily understood.

Restaurant No-Tipping Policy Template 

A restaurant no-tipping policy is a brief document that informs staff and customers about tipping. By creating such a policy everyone concerned is properly informed and should know what to do when there are any issues.

Accounting Policy Memo Template

An accounting policy memo is a document that informs its readers of the procedures and processes established by an organization to govern the recognition, presentation, and disclosure of financial information. Policies such as these ensure consistency and that everyone should adhere to standard accounting regulations.

University Copyright Policy Template

Creating a university copyright policy should ensure that all intangible and tangible university-owned properties are protected. However, it is important to also consult with a legal counsel to make sure that it aligns with the applicable copyright laws and regulations.

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