How To Make/Create a Report in Microsoft Word [Templates + Examples] 2023

Jul 06, 2023

A report is a document that contains information, data, analysis, finding, and other relevant information based on a specific topic. Reports are common in business settings, academics, science, and government settings since they are used to communicate assessments, evaluations, investigations, and research.

Build a Report in Microsoft Word – Step-By-Step Instructions

One popular avenue to create reports is through Microsoft Word, a word processing program that allows users to prepare all sorts of documents whether for academic, business, or personal use. The program offers a wide range of features that can help enhance a document which includes reports.

Step 1: Look for a Report Template

First, head over to Template.net and look around for a report template. The website offers a large selection of templates that can be used for any occasion.

Step 2: Select a Template

Once you have selected a template, click on the image for better access. You will be redirected to a page similar to the report form template sample above. 

Step 3: Download the Template

Then to download the template, click on the ‘Word’ button located on the right side of the template.

Step 4: Edit the Header

Start editing the template by updating the header which is located on the uppermost section of the report. Since this is a formal document that will be read by a specific audience, you will need to add the company details such as the name, address, and contact information. To upload a logo, click on the ‘Insert’ tab on the menu bar and select ‘Pictures’.

Step 5: Write Down the Report

Start writing down the content of your report and feel free to edit the layout of the template. You can use various text formatting tools available in Microsoft Word especially if you need to highlight text, align paragraphs or select a new font style. All these features are available on the ‘Home’ tab.

Step 6: Save the Changes You Have Made

Right after you have finished editing the template, don’t forget to save your work. Click the ‘File’ tab and on the drop-down menu select ‘Save’ to automatically save changes or ‘Save As’ if you wish to rename the document. 

Report Templates & Examples

Reports can vary in length and complexity depending on the purpose and intended audience. They should be written in a clear, concise, and objective manner, using appropriate language and formatting to enhance readability and understanding.

Free Report Template

A report template is a predesigned material that anyone can use to help them prepare this document. This ready-made template comes with a layout and content that can be easily edited and customized. 

Analytics Report Template

An analytics report is a document that focuses on analyzing and interpreting data to gain insights and help in decision-making. These reports typically involve the use of statistical analysis, data visualization, and other techniques to extract meaningful information from large sets of data.

Free Design Report Template

A design report is a kind of report that contains analysis, evaluation, and other relevant information concerning an upcoming or ongoing project. This document is used in various research, business, and academic-related projects. 

Payroll Report Template

A payroll report is a type of report that details an employee’s salary, compensation, deductions, and other relevant information within a given period. It is an essential document for the accounting and HR departments since this is needed for tax filing, audits, and record-keeping purposes.

Police Report Template

A police report is a document that is prepared by law enforcement officers and detectives to record details and information about a specific incident or crime that has been reported or observed by the police. This document is also known as an incident report or accident report.

Rental Summary Report Template

A rental summary report is an outline of the rental transaction intended for the tenant. It contains the amount due, the tenant’s details, a description of the area being rented, and other relevant information. 

Post Conference Report Template

A post conference report is a comprehensive summary of what happened during a conference, meeting, or seminar. It is a document contains essential information that is relevant to its reader.

Expense Report Excel Template

This expense report excel template is a type of financial report that can be open and edited using Microsoft Excel. An expense report is commonly used within organizations to track and reimburse employees for their authorized expenditures.

APA Report Format Template

An APA Report refers to the formatting style called APA or American Psychological Association which is widely used in social sciences, including psychology, education, sociology, and other related fields. It is advisable to refer to the official APA style guide for updated instructions on formatting and citation guidelines. 

Column Sales Report Chart Template

A column sales report chart is a type of analytic report that contains charts for data visualization. Charts are essential tools that simplify complex information, highlight patterns, and facilitate the understanding and interpretation of data across various fields and industries.

Sales Site Visit Report Template

A sales site visit report is a type of report that is prepared by a salesperson or a sales representative after visiting an area for marketing purposes or meeting a client. The document outlines the visit, highlighting the key points discussed, actions taken, and outcomes achieved during the sales interaction.

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