How To Make/Create a Letter in Google Docs [Templates + Examples] 2023

Jun 27, 2023

Letters have been used for correspondence as early as 500 B.C. and are still a popular mode of communication to date. Letters can serve various purposes such as conveying personal messages, it is a means to communicating gratitude and acknowledgment, providing information, making inquiries, and conducting formal business transactions.

Build a Letter in Google Docs – Step-By-Step Instructions

Nowadays, letters can be composed electronically using word processors such as Google Docs. This online application has all the basic features that can help its users prepare all sorts of documents including letters. 

Step 1:  Search for a Letter Template

Head over to Template.net and search for a letter template. The website offers a large selection of templates that come in different layouts and formats.

Step 2: Download a Letter Template

Click on the template you wish to edit and you will be redirected to a page similar to the sample above.

Step 3: Select Google Docs as the File Format

On the same page, click on the ‘Google Docs’ button so you can open the template on the said application. Just make sure you are already logged in on your Google account for seamless access.

Step 4: Edit the Title or Header

Several business letters may require a title or header so that readers will be able to determine the purpose of the letter before they can even start reading it. The title should be written on the uppermost section with bold lettering and should be aligned in the center.

Step 5:  Finish Writing the Letter

The main content of a letter should contain the date, recipient’s name and address, salutation, the body, complimentary close, the name of the sender, and the signature line. If this is a business letter you can use a company letterhead for formality. Also, it is advisable to only use black font color when writing a letter or the color red when highlighting particular words or sentences.

Step 6: Save the Template on Your Computer

Lastly, save the letter on your computer by downloading the document. Click on the ‘File’ tab and select ‘Download’ on the drop-down menu. You can then save the template as PDF, JPEG, Plain Text or any of the other options provided. 

Letter Templates and Examples

Letters are used on all occasions, whether you are writing to a friend or for business inquiries. That said, here are several types of letter templates and examples that you can use that may just fit your personal and professional needs. 

Student Reference Letter Template

A student reference letter or otherwise known as a recommendation letter is written by someone who can vouch for a student’s qualifications, skills, character, or achievements.  It provides a positive endorsement or evaluation of a student’s abilities.

Sample Exit Letter Template

An exit letter also known as a resignation letter is a document that an employee writes to their employer that expresses their desire to leave the company. It is a professional notification of the employee’s decision to resign from their job position or from the company.

Final Reminder Letter Template

A final reminder letter is a document that formally reminds a recipient about a previous request, commitment, or deadline. The purpose of this letter is to prompt the recipient to take action immediately.

Joining Letter Template

A joining letter is a document that is written by an employer to an applicant that has been selected to join a company. It is a letter that solidifies the employment relationship between the employer and the chosen candidate.

Letter of Suspension Template

A letter of suspension is a document issued by an employer or by the school administration to inform the recipient that they are being temporarily suspended from their duties, responsibilities, or attendance due to a specific reason or a violation. It serves as an official notice of the suspension and provides details regarding the duration and conditions of the suspension.

Cancellation Letter Template

A cancellation letter is a document to formally inform the recipient or organization to terminate or cancel a previously agreed-upon contract, service, subscription, or reservation. The contents of a cancellation letter can vary depending on the situation.

Business Invitation Letter for a Visa Template

A business invitation letter for a visa is a document required by an embassy or consulate when applying for a business visa. This is one of the most common requirements when applying for a business visa.

Resignation Letter for a Personal Reason Template

A resignation letter for a personal reason template is a specific registration letter that you can use as a basis when writing this document. The template is pre-designed so it can be easily edited to fit your needs. 

Resignation Letter for Teacher Template

This resignation letter for teacher template is specifically designed for teachers who need to compose a resignation letter. The template is editable and can be easily customized. 

Sample of Application Letter Template

An application letter is a document written by an applicant to their prospective employer. It expresses their desire and the reason why they want to work for the organization.

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