Blank Formal Approval Letter
Sender's Information
At the top of the letter, include your company name, address, email, and phone number.
Date:
Recipient's Information:
Begin with a formal greeting. Address the recipient by their name, e.g., "Dear [RECIPIENT'S NAME],"
State that you are pleased to inform them of the approval of a specific request, proposal, or application. Reference any relevant documents, applications, or previous communications that led to this decision. Include specific details such as the nature of the approval, any conditions attached, or deadlines that need to be met. Be concise and clear. Mention any necessary next steps the recipient should take following the approval. Offer to provide further information or assistance if needed. Encourage the recipient to reach out with any questions or concerns. Thank the recipient for their cooperation or partnership, express confidence in the successful completion of the approved matter, and provide your contact details. Close formally with "Sincerely," followed by [Your Name] and your title.
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