Contract Offer Letter Outline Template
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Contract Offer Letter Outline

[Your Company Name]

[Your Company Address]

[Date]

[Candidate's Name]
[Candidate's Address]

Dear [Candidate's Name],

We are pleased to extend an offer of employment with [Your Company Name]. We are confident that your skills and experience will be a valuable addition to our team, and we look forward to your contribution to our success.

1. Position

  • Job Title: [Position Title]

  • Department: [Department Name]

  • Supervisor/Manager: [Supervisor's Name, Title]

2. Start Date

  • Start Date: [Proposed Start Date]

3. Compensation

  • Salary/Hourly Rate: [Base Salary/Hourly Wage, e.g., "$X,XXX per month" or "$XX.XX per hour"]

  • Payment Schedule: [e.g., Bi-weekly, Monthly]

  • Overtime/Bonuses (if applicable): Outline any applicable overtime rates, commission structures, or bonuses, if applicable.

4. Benefits

  • Health Insurance: Describe any health insurance plans offered (medical, dental, vision) and eligibility.

  • Retirement Plans: Mention any 401(k) or pension plans available, and whether the company provides any matching contributions.

  • Paid Time Off (PTO): Describe vacation, sick leave, personal days, and holidays.

  • Other Benefits: Outline additional benefits, such as wellness programs, stock options, education stipends, etc.

5. Work Schedule

  • Hours of Work: [e.g., Monday to Friday, 9:00 AM to 5:00 PM]

  • Remote Work/Office Location: [e.g., "This is a remote position" or "Office location at [address]."]

6. Employment Status

  • Employment Type: [Full-time, Part-time, Temporary, Contract]

  • At-Will Employment Clause: State that employment is "at-will" if applicable, meaning either the employee or the company can terminate the employment at any time, with or without cause or notice.

7. Duties and Responsibilities

A detailed description of the main responsibilities and duties associated with the role can be found in [Attachment/Appendix A] to this letter.

8. Confidentiality and Non-Disclosure

Include a reference to any Confidentiality, Non-Disclosure, or Non-Compete Agreement that the candidate will be required to sign as a condition of employment.

9. Contingencies

This offer is contingent upon:

  • Background Check: Successful completion of a background check (if applicable).

  • References: Satisfactory reference checks (if applicable).

  • Proof of Eligibility to Work: Verification of work eligibility, as required by law.

10. Acceptance

Please confirm your acceptance of this offer by signing and returning this letter by [Acceptance Deadline, e.g., "Friday, October 30, 20XX"].

11. Contact Information

If you have any questions or need further clarification, please feel free to contact [HR Contact Name] at [Contact Email] or [Phone Number].

Sincerely,

[Your Name]

[Your Job Title]

[Your Company Name]

[Your Company Address]

[Your Company Number]

Acceptance of Offer

I, [Candidate’s Name], accept the position of [Position Title] with [Your Company Name], and I agree to the terms and conditions outlined in this offer letter.

[Candidate’s Name]
[Date]

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