Free Contract Offer Letter Outline Template
Contract Offer Letter Outline
[Your Company Name]
[Your Company Address]
[Date]
[Candidate's Name]
[Candidate's Address]
Dear [Candidate's Name],
We are pleased to extend an offer of employment with [Your Company Name]. We are confident that your skills and experience will be a valuable addition to our team, and we look forward to your contribution to our success.
1. Position
-
Job Title: [Position Title]
-
Department: [Department Name]
-
Supervisor/Manager: [Supervisor's Name, Title]
2. Start Date
-
Start Date: [Proposed Start Date]
3. Compensation
-
Salary/Hourly Rate: [Base Salary/Hourly Wage, e.g., "$X,XXX per month" or "$XX.XX per hour"]
-
Payment Schedule: [e.g., Bi-weekly, Monthly]
-
Overtime/Bonuses (if applicable): Outline any applicable overtime rates, commission structures, or bonuses, if applicable.
4. Benefits
-
Health Insurance: Describe any health insurance plans offered (medical, dental, vision) and eligibility.
-
Retirement Plans: Mention any 401(k) or pension plans available, and whether the company provides any matching contributions.
-
Paid Time Off (PTO): Describe vacation, sick leave, personal days, and holidays.
-
Other Benefits: Outline additional benefits, such as wellness programs, stock options, education stipends, etc.
5. Work Schedule
-
Hours of Work: [e.g., Monday to Friday, 9:00 AM to 5:00 PM]
-
Remote Work/Office Location: [e.g., "This is a remote position" or "Office location at [address]."]
6. Employment Status
-
Employment Type: [Full-time, Part-time, Temporary, Contract]
-
At-Will Employment Clause: State that employment is "at-will" if applicable, meaning either the employee or the company can terminate the employment at any time, with or without cause or notice.
7. Duties and Responsibilities
A detailed description of the main responsibilities and duties associated with the role can be found in [Attachment/Appendix A] to this letter.
8. Confidentiality and Non-Disclosure
Include a reference to any Confidentiality, Non-Disclosure, or Non-Compete Agreement that the candidate will be required to sign as a condition of employment.
9. Contingencies
This offer is contingent upon:
-
Background Check: Successful completion of a background check (if applicable).
-
References: Satisfactory reference checks (if applicable).
-
Proof of Eligibility to Work: Verification of work eligibility, as required by law.
10. Acceptance
Please confirm your acceptance of this offer by signing and returning this letter by [Acceptance Deadline, e.g., "Friday, October 30, 20XX"].
11. Contact Information
If you have any questions or need further clarification, please feel free to contact [HR Contact Name] at [Contact Email] or [Phone Number].
Sincerely,
[Your Name]
[Your Job Title]
[Your Company Name]
[Your Company Address]
[Your Company Number]
Acceptance of Offer
I, [Candidate’s Name], accept the position of [Position Title] with [Your Company Name], and I agree to the terms and conditions outlined in this offer letter.
[Candidate’s Name]
[Date]
