Formal Complaint Note

Formal Complaint Note

[Your Name]

Sales Manager

[Your Company Name]

[Your Company Address]

[Your Company Email]

August 12, 2050

Jane Smith

Human Resources Manager

[Your Company Name]

Subject: Formal Complaint Regarding Harassment Incident on August 5, 2050

Dear Ms. Smith,

I am writing to formally lodge a complaint concerning a harassment incident that occurred on August 5, 2050. The behavior displayed by a colleague, Mr. Mark Johnson, has caused significant distress and has impacted my ability to perform my duties effectively. The details of my complaint are as follows:

Complaint Details:

  1. Date of Incident: August 5, 2050

  2. Description of the Issue:
    On the morning of August 5, 2050, during a team meeting, Mr. Mark Johnson made several inappropriate comments directed at me, including derogatory remarks about my work performance and personal appearance. Despite my attempts to address the issue professionally during the meeting, Mr. Johnson continued with his behavior, which was both humiliating and unprofessional.

    Following the meeting, I approached Mr. Johnson privately to discuss the matter, but he dismissed my concerns and responded in a hostile manner. This incident has created a hostile work environment and has affected my ability to focus on my work.

  3. Parties Involved:

    • [Your Name]: Sales Manager (Complainant)

    • Mark Johnson: Senior Sales Executive (Alleged Offender)

  4. Impact:
    The incident has caused significant emotional distress, leading to a decline in my productivity and morale. It has also strained my working relationship with Mr. Johnson and has created tension within the team.

Resolution Sought:

I respectfully request that the following actions be taken to resolve this matter:

  • Conduct a thorough investigation into the incident.

  • Arrange a formal meeting between Mr. Johnson, myself, and a neutral third party to address the issue.

  • Implement appropriate disciplinary measures if Mr. Johnson is found to have violated company policies.

  • Provide additional training on workplace harassment and professional conduct to all employees.

Supporting Evidence:

Please find attached the following documents that support my complaint:

  • A transcript of the meeting held on August 5, 2050.

  • Emails were exchanged between Mr. Johnson and myself following the incident.

Conclusion:

I trust that you will treat this complaint with the seriousness it deserves and take appropriate action to address the issue. I would appreciate it if you could provide a response to this complaint by August 26, 2050. Should you require any further information or clarification, please do not hesitate to contact me at [Your Email].

Thank you for your attention to this matter.

Sincerely,

[Your Name]

Sales Manager

[Your Company Name]

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