Executive Secretary Job Description
Job Title: Executive Secretary
We are currently seeking an experienced and highly competent Executive Secretary to provide administrative support to our high-level executives. Additionally, you will be expected to handle confidential information and make necessary decisions on behalf of the management.
Qualifications, Skills, and Competencies
Here's what we're looking for:
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A minimum of 3 years of proven experience working as an Executive Secretary or a similar role.
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A Bachelor's degree in Business Administration or a related field is a plus.
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Strong interpersonal and communication skills.
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Masterful time-management and multitasking abilities, with the ability to prioritize tasks.
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Proficiency in various office software, including email tools, spreadsheets, and databases.
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Able to handle high levels of confidentiality.
Responsibilities and Duties
Here's what you'll be doing:
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Manage and maintain executives' schedules.
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Prepare reports, memos, invoices letters, and other documents using word processing, spreadsheet, database, or presentation software.
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Take meeting notes and minutes in executive meetings.
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Handle confidential documents ensuring they remain secure.
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Maintain inventory and office supplies, anticipate office needs, and expedite orders when necessary.
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Perform other related duties as assigned.
Benefits and Perks
Working with us, you will enjoy:
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Competitive salaries and bonus programs.
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Comprehensive health benefits, including dental and vision coverage.
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A matching 401(k) plan.
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Generous paid time off (PTO) policy.
How to Apply
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Submit your cover letter and resume via our online application portal.
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Selected qualified applicants will be contacted for an initial phone screening.
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Shortlisted applicants will then be invited for a formal interview.
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Successful interviewees will undergo background checks and reference checks before the issuance of the formal job offer.