Free Customer Service Apology Note Template
Apology Note
Dear Mr. Sean R. Graves,
My name is June J. Fletcher and I am reaching out to extend my most sincere apologies for the lapse in our customer service you recently experienced. Recognizing our mutual respect for friendly, professional interactions, it was disheartening to hear about this unfortunate incident.
Our goal is to always provide exceptional service. Unfortunately, an unforeseen event led to the less than satisfactory level of support that you received. Please understand, it was never our intention to create irritation or frustration for you, or any of our valued clients.
We deeply regret this laxity, as it stands in stark contrast to the high standards we set for ourselves. We genuinely value your business and your satisfaction is very important to us.
As a measure to rectify our mistake, we are taking immediate steps to ensure similar oversights do not occur in future. We are reviewing our processes and implementing strict controls to prevent these anomalies from recurring.
Please accept our sincerest apologies for any inconveniences caused by this. Your patience and understanding in this matter are very much appreciated. Once again, we express our deepest regret for any distress our shortcomings may have resulted in.
We are committed to serving you better and looking forward to helping you meet your needs without further hiccups.
Sincerely,
June J. Fletcher
