Free Basic Wedding Planner Checklist

Tailored for those who want to focus on the essentials without getting overwhelmed, this checklist covers the fundamental aspects of wedding preparation, from setting the date to finalizing key vendors.

By following this basic yet comprehensive guide, couples can navigate the planning process with ease, allowing them to enjoy the journey and look forward to their simply ever after.

Let the planning begin!

Budgeting

• Establish a preliminary budget incorporating all wedding cost items.

• Decide on who is financing the wedding costs.

• Consult a financial advisor if required.

• Track every spent item on a spreadsheet.

• Seek initial quotes from arrays of vendors for comparison.

Guests and Invitations

• Create a guest list.

• Finalize guest list ensuring capacity limits.

• Design and order invitations.

• Send out invitations with sufficient notice.

• Track RSVPs and dietary requirements of guests.

Vendors and Services

• Research suppliers: photographers, videographers, etc.

• Book and confirm dates with suppliers.

• Finalize contracts and clearly outline terms of service.

• Make initial deposit payments to secure bookings.

• Hold a meeting or rehearsal with vendors to align on expectations.

Venue

• Select and book the ceremony/reception venue.

• Ensure available accommodation for interstate/overseas guests.

• Perform a walk-through to discuss arrangements/layout/decorations.

• Organize transportation to/from the venue.

• Coordinate with the venue on special requirements and dietary needs.

The Wedding Day

• Prepare the wedding schedule and delegate tasks.

• Perform final dress fittings and adjustments.

• Prepare speeches and vows.

• Plan and rehearse the marriage ceremony and reception.

• Check all vendor delivery dates and times.

Checklist Templates @ Template.Net