Job Ad Compliance Document HR
JOB AD COMPLIANCE DOCUMENT
Company: [Your Company Name]
Document Version: 1.0
Approval Date: [Month Day, Year]
Effective Date: [Month Day, Year]
Purpose
This document outlines the standards and guidelines for job advertisement compliance at Human Resources. It aims to ensure that job advertisements are non-discriminatory, inclusive, and comply with all applicable federal, state, and local laws.
Scope
This policy applies to all employees responsible for creating, approving, and disseminating job advertisements for Human Resources.
Guidelines
Non-Discrimination Policy
-
Job advertisements should not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.
Accurate Job Titles and Descriptions
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Use accurate and neutral job titles and descriptions. For example, instead of Salesman, use Salesperson or Sales Associate.
Skill Requirements
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Clearly outline the skills, qualifications, and experiences required for the position. Ensure these are directly related to job performance.
Compensation Benefits
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If possible, include the range of compensation and describe benefits such as health insurance, retirement plans, and work-life balance features.
Inclusive Language
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Utilize inclusive language that appeals to a diverse group of potential applicants.
Contact Information
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Provide complete and accurate contact details for applicants to use for queries or submissions.
Compliance Checklist:
|
Check |
Compliance Item |
Responsible Department |
|
|
Reviewed by Legal Department |
Legal |
|
|
Approved by HR Manager |
Human Resources |
|
|
Language vetted for inclusivity |
Human Resources |
|
|
Skill and qualification requirements are job-relevant |
Hiring Manager |
|
|
Reviewed for bias and clarity |
Team Members |
Record-keeping
All job advertisements and related compliance checks should be archived for a minimum of 3 years.
Non-Compliance
Failure to adhere to these guidelines may result in disciplinary action, up to and including termination.
Amendment
This policy may be amended at the discretion of Human Resources, with changes communicated to all concerned parties.
Document Review Date: [Month Day, Year]
