Free Recruitment Vendor Agreement HR Template
RECRUITMENT VENDOR AGREEMENT
Introduction
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Purpose
This Recruitment Vendor Agreement ("Agreement") outlines the terms and conditions under which the Vendor will provide recruitment services to the Client. The Agreement aims to ensure that both parties have a clear understanding of the scope, responsibilities, and expectations involved.
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Parties Involved
● Client: [Company Name] located at [Address]
● Vendor: [Your Name], located at [Your Company Address]
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Effective Date
This Agreement is effective as of [Month Day, Year].
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Duration
The Agreement shall remain in effect for one year from the Effective Date unless terminated earlier following Section 7.
Definitions
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Term |
Definition |
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Client |
Refers to Hudson Retail Inc. |
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Vendor |
Refers to [Your Company Name] |
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Candidate |
An individual referred by the Vendor for potential employment with the Client |
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Services |
The recruitment services provided by the Vendor as described in this Agreement |
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Confidential Information |
Any non-public information shared between the parties |
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SLA |
Service Level Agreement, a commitment between the Vendor and the Client regarding the level of service expected |
Scope of Services
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General Services
The Vendor agrees to provide comprehensive recruitment services, including sourcing, screening, initial interviewing, and referring candidates for specific job roles.
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Specific Roles and Responsibilities
|
Job Role |
Number of Positions |
Deadline |
Special Requirements |
|
Software Engineer |
5 |
May 30, 2050 |
Must know Python |
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Exclusions
The Vendor is not responsible for the final selection and hiring of candidates, which remains the sole responsibility of the Client.
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Service Level Agreements (SLAs)
The Vendor commits to adhere to the following SLAs:
● Response time to Client queries: Within 24 hours
● Candidate referral time: Within 7 business days from the date of receiving the job description
Fees and Payment
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Fee Structure
|
Service |
Fee (%) of Candidate's First-Year Salary |
|
Sourcing |
10% |
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Screening |
5% |
|
Placement |
15% |
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Payment Terms
The Vendor is not responsible for the final selection and hiring of candidates, which remains the sole responsibility of the Client.
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Late Fees
A late fee of 1.5% per month will be applied to overdue payments.
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Invoicing
The Vendor shall provide a detailed invoice, including a breakdown of services rendered and the corresponding fees.
Performance Metrics
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Key Performance Indicators (KPIs)
The Vendor's performance will be evaluated based on the following KPIs:
● Time to Fill
● Quality of Hire
● Candidate Retention Rate
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Performance Review
Performance reviews will be conducted quarterly to assess the Vendor's adherence to the KPIs. Failure to meet KPIs may result in penalties as agreed upon by both parties.
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KPI Diagram
● Time to Fill: 30 days
● Quality of Hire: 85%
● Candidate Retention Rate: 90%
Confidentiality
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Definition of Confidential Information
Confidential Information includes, but is not limited to, trade secrets, business plans, and candidate information.
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Obligations
Both parties agree to maintain the confidentiality of all Confidential Information obtained during the execution of this Agreement.
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Exceptions
Confidential Information does not include information that is publicly available or disclosed through no fault of either party.
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Duration of Confidentiality
The confidentiality obligations shall survive the termination of this Agreement for a period of two years
Termination
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Termination for Convenience
Either party may terminate this Agreement with a written notice 30 days in advance.
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Termination for Cause
Either party may terminate this Agreement immediately if the other party breaches any of its obligations.
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Effects of Termination
Upon termination, all unpaid fees become immediately due, and both parties must return or destroy Confidential Information.
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Post-Termination Obligations
Both parties agree to fulfill any obligations incurred before the termination date, including payment for services rendered.
Legal Compliance and Ethics
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Compliance with Laws
The Vendor shall comply with all applicable federal, state, and local laws and regulations.
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Ethical Standards
The Vendor agrees to conduct business in an ethical manner and report any conflicts of interest.
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Audits
The Client reserves the right to audit the Vendor's compliance with this Agreement and applicable laws.
Indemnification
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Vendor Obligations
The Vendor agrees to indemnify and hold harmless the Client from any claims, damages, or losses arising from the Vendor's negligence or willful misconduct.
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Client Obligations
The Client agrees to indemnify and hold harmless the Vendor from any claims, damages, or losses arising from the Client's negligence or willful misconduct.
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Procedure
In the event of a claim, the indemnifying party shall notify the other party in writing within 15 days and shall bear all costs, including legal fees, associated with the claim.
Miscellaneous
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Governing Law
This Agreement shall be governed by the laws of the State of [State].
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Amendments
Amendments to this Agreement must be in writing and signed by both parties.
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Entire Agreement
This Agreement constitutes the entire understanding between the parties and supersedes all prior oral agreements.
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Force Majeure
Neither party shall be liable for failure to perform its obligations if such failure is due to circumstances beyond its reasonable control, such as natural disasters.
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Dispute Resolution
Any disputes arising out of this Agreement shall be resolved through arbitration in accordance with the rules of the American Arbitration Association.
This Agreement is executed by the duly authorized representatives of the parties as of the date first above written.
Vendor: Client:
[Your Name] [Client Name]
[Month Day, Year] [Month Day, Year]
