Venue Planning

• Research for potential venues

• Visit shortlisted venues

• Book the selected venue on the desired date and time

• Plan for a backup venue or date

Guest List

• Prepare a preliminary guest list

• Decide on A-List & B-List invites

• Send out invitation cards or digital invites

• Track RSVPs and plan seating accordingly

Decorations

• Choose a theme/style for the party

• Procure themed decoration items

• Plan arrangement of the decorations

• Arrange for the installation of decorations

Catering

• Pick a preferred cuisine type

• Select a reliable caterer

• Finalize the menu

• Arrange a tasting session if possible

Music

• Briefly identify the music preferences of your guests

• Hire a professional DJ, if budget allows

• Create an appropriate playlist

• Test the sound system a day before the party

Games and Activities

• Research party games suitable for your guests

• Invest in required game material

• Designate a game host

• Prepare a timeline for the various activities

Supplies

• List down all necessary supplies (from cups to ice)

• Purchase or order required items

• Check all supplies a day before

• Have backups for essentials