Response Letter To Incident Report
June 6, 2058
[RECIPIENT'S NAME]
[RECIPIENT'S ADDRESS]
Dear [RECIPIENT'S NAME],
I hope this letter finds you in good health. My name is [YOUR NAME], and I am writing in response to the incident report you recently submitted. I appreciate your step to draw our attention to the specific issue, and I assure you that we are taking your report very seriously.
Upon receiving your report, I immediately ordered a thorough investigation into the matter to determine precisely what occurred and how we can prevent similar incidents in the future. While the examination is ongoing and comprehensive, I wanted to let you know that we are committed to uncovering all the facts to provide a full and clear understanding of the incident.
Once again, I want to express our genuine gratitude for bringing this matter to light. We aim to continuously improve upon any deficiency and uphold our commitment to safety and quality. Thank you for your understanding and cooperation.
Sincerely,
[YOUR NAME]
[YOUR POSITION]
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