November 4, 2050
[RECIPIENT’S NAME]
[COMPANY NAME]
[COMPANY ADDRESS]
Dear [RECIPIENT’S NAME],
I am writing to you regarding an unresolved matter concerning the retention funds that are yet to be released to us, [YOUR COMPANY NAME]. The project we had undertaken, identified as project code 2250B, was successfully finalized on our part in October 2050. However, up until now, we have not received the due retention money linked with this project.
We understand that per the contract agreement, the retention money is supposed to be returned within a month of completion of the contract, it's way past that time now. Hence, we formally request the immediate release of our retention money worth $150,000 with due respect to the agreed-upon terms.
We value the business relationship we share and we believe it has always been mutually beneficial. Releasing our retention money swiftly would surely strengthen ties. We are hopeful for a prompt response on this matter.
Sincerely,
[YOUR NAME]
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