Formal Business Letter Outline
[Date]
[Recipient’s Name]
[Recipient’s Title/Position]
[Recipient’s Company Name]
[Recipient’s Address]
Subject: [Brief Summary of the Letter’s Purpose]
Salutation:
Dear [Recipient’s Name],
Opening Paragraph:
Start with a polite greeting.
State the letter's purpose concisely (e.g., to inform, request, confirm, etc.).
Provide any necessary context or background information.
Body Paragraph(s):
Expand on the purpose of the letter.
Present facts, details, or supporting information in a clear and organized manner.
Use bullet points or numbered lists if applicable for clarity.
Maintain a professional tone and stay concise.
Closing Paragraph:
Summarize the main points or reiterate your key message.
Specify any action you expect from the recipient (e.g., response, follow-up, etc.) and include a deadline if applicable.
Offer further assistance or information if needed.
Closing:
Signature:
[Your Name]
[Your Job Title]
[Your Company Name]
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