Job Title: Administrative Assistant Job Duties
Every successful team at [YOUR COMPANY NAME] thrives with the support of diligent professionals who are at the heart of office operations. The role of an Administrative Assistant is an indelible one, knitting the office together with organizational prowess.
Main Duties and Responsibilities:
Office Management
Organizing and scheduling appointments with admin software.
Maintaining and updating company databases.
Assisting in the preparation of regularly scheduled reports.
Manage office supplies stock and place orders when necessary.
Communication and Coordination
Screen and direct phone calls, distribute correspondence and redirect complaints.
Support team members with administrative tasks.
Coordinate with team members for event planning and staff meetings.
Maintain a professional rapport with company clients and vendors.
Record Keeping and File Management
File and update contact information of employees, customers, suppliers and external partners.
Develop and maintain a system for record filing and retrieval.
Submit timely daily, weekly and monthly administrative reports.
Desired Skills and Qualifications:
Education and Experience
A minimum of a high school diploma. An associate’s or bachelor's degree is a plus.
Proven work experience as an Administrative Assistant, or similar assistant role.
Essential Skills
Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular).
Exemplary planning and time management skills.
Excellent written and verbal communication skills.
In the role of an Administrative Assistant, you become the backbone of [YOUR COMPANY NAME]. Apply your expertise, build your career and be a part of a team that values productivity, professionalism and performance.
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