Free Accounts Payable Job Description Duties Template
Accounts Payable Job Description Duties
Prepared By: [Your Company Name]
Date: March 1, 2050
Job Title: Accounts Payable Clerk
Job Summary: The Accounts Payable Clerk is responsible for managing and processing payments for goods and services, ensuring that all financial transactions are accurately recorded and paid on time. This role involves collaborating with vendors and internal departments to ensure smooth financial operations.
Key Responsibilities/Duties:
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Invoice Processing: Receive, verify, and process invoices from vendors, ensuring they match purchase orders and delivery receipts.
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Payment Management: Ensure timely payment of invoices, utilizing company payment systems, while adhering to payment schedules.
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Vendor Account Reconciliation: Regularly reconcile vendor accounts, identify discrepancies, and resolve issues in collaboration with vendors and internal teams.
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Data Entry: Accurately enter invoice details into the accounting system, ensuring proper documentation for future reference.
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Expense Tracking: Monitor and track company expenses to ensure that payments are made promptly and within budget.
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Month-End Close: Assist in month-end closing processes, ensuring that all invoices are processed and recorded before closing the financial period.
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Maintain Accurate Records: Ensure that all accounts payable documents are properly filed and stored, maintaining a complete and organized financial record.
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Reporting: Prepare and generate reports on accounts payable status, payment schedules, and outstanding balances for management.
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Communication with Vendors: Handle inquiries and resolve issues regarding invoice discrepancies, payment status, and other vendor-related concerns.
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Compliance: Ensure compliance with company policies, accounting principles, and legal requirements in all accounts payable activities.
Qualifications/Requirements:
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Preferred: Associate's in Accounting/Finance; Required: High school diploma or equivalent.
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Proven experience in accounts payable or similar financial roles.
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Knowledge of accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
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Strong attention to detail and organizational skills.
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Ability to work independently and as part of a team.
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Excellent communication and problem-solving skills.
Skills and Competencies:
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Proficiency in accounts payable and general accounting practices.
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Strong data entry and administrative skills.
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Ability to manage multiple tasks and deadlines in a fast-paced environment.
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Detail-oriented with a high level of accuracy in processing payments and records.
Working Conditions:
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Office-based position, with standard working hours (Monday to Friday).
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Possible overtime during peak times, such as month-end or year-end closing.
