Yes

No

Question

Have we established and communicated a comprehensive benefits policy that complies with all relevant laws and regulations?

Are we providing clear and accessible benefits information to all employees?

Do we have a system in place for regular compliance reviews and updates as laws change?

1. Health Insurance

Yes

No

Question

Are we providing health insurance coverage as required by the Affordable Care Act (ACA)?

Are we offering coverage to eligible employees within the specified waiting period?

Are we properly reporting health coverage information to the IRS (e.g., Forms 1094 and 1095)?

2. COBRA Compliance

Yes

No

Question

Are we compliant with the Consolidated Omnibus Budget Reconciliation Act (COBRA) requirements for offering continued health coverage to eligible employees and their dependents?

3. HIPAA Compliance

Yes

No

Question

Are we maintaining the privacy and security of protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA)?

4. Other Health Benefits

Yes

No

Question

Are we offering required health benefits such as mental health parity, maternity, and newborn care, as mandated by applicable laws?

1. 401(k) or Retirement Plans

Yes

No

Question

Are we providing eligible employees with the opportunity to participate in a retirement plan, such as a 401(k), and are we following plan-specific compliance requirements?

Are we providing required notices, such as the Summary Plan Description (SPD) and Summary of Material Modifications (SMM), to plan participants?

1. Family and Medical Leave Act (FMLA)

Yes

No

Question

Are we complying with FMLA requirements, including providing eligible employees with job-protected leave for qualifying events?

1. Paid Leave Laws

Yes

No

Question

Are we adhering to state and local laws regarding paid leave, such as sick leave and parental leave, where applicable?

1. ADA and Reasonable Accommodations

Yes

No

Question

Are we providing reasonable accommodations to employees with disabilities as required by the Americans with Disabilities Act (ADA)?

2. ERISA Compliance

Yes

No

Question

Are we complying with the Employee Retirement Income Security Act (ERISA) requirements related to employee benefits plan administration, disclosure, and reporting?

Yes

No

Question

Are we maintaining accurate records of employee benefits enrollment, changes, and terminations?

Are we properly filing and retaining records related to employee benefits for the required time periods?