Section

Action Items

✔️

Comments

Pre-Employment

1. Offer Letter           

Review and confirm that the offer letter includes relocation details and clearly states the terms and conditions of employment, including any relocation assistance.

The candidate has accepted the terms and conditions of the offer letter and has fully signed the document.

2. Immigration Status

Confirm the employee's eligibility to work in the destination country. Ensure the employee has the necessary work visa or permit, and guide them if they need to apply for one.

3. Background Checks          

Conduct background checks as required by local laws and company policy.

Visa and Permits

4. Work Visa/Permit 

Assist the employee in obtaining the required work visa or permit for the destination country. Keep track of the application process.

5. Dependent Visas  

If applicable, help the employee's dependents secure the necessary visas or permits to accompany the employee.

Relocation Logistics

6. Travel Arrangements           

Coordinate travel arrangements, including flights, accommodation, and ground transportation, for the employee and their family if applicable.

7. Household Goods

Arrange for the shipment of the employee's household goods, ensuring compliance with customs and import/export regulations.

8. Temporary Housing        

Arrange temporary housing for the employee upon arrival, if needed.

Orientation and Support

9. Cultural Orientation  

Provide cultural orientation and support to help the employee and their family adapt to the new location.                  

10. Legal Compliance 

Ensure that all relocation and immigration-related documentation and processes comply with local laws and regulations.

Health and Benefits

11. Healthcare Coverage                              

Verify that the employee has access to appropriate healthcare coverage in the destination country.

12. Benefit Transition    

Assist in transitioning the employee's benefits to the new location, including retirement plans and insurance.

Taxation and Payroll               

13. Tax Compliance

Ensure compliance with tax laws in both the home and destination countries. Coordinate with tax experts if necessary.

14. Payroll Setup

Set up the employee's payroll in the destination country, considering currency exchange rates and tax withholding.

Ongoing Support           

15. Immigration Updates                    

Stay informed about changes in immigration laws and assist the employee in renewing or extending their work visa/permit as needed.

16. Relocation Feedback

Gather feedback from the employee about their relocation experience and make improvements to the process, if necessary.

Overall Status

●       Pending

●       In-Progress

●       Completed

●       Not Applicable

Acknowledged By          

Name and Signature: [Your Name]

Date: May 14, 2058