CONFLICT MEDIATION SCHEDULE

August 29, 2070

To: Michael Hammond

From: [Your Name]

Subject: Conflict Mediation Schedule

Dear Mr. Hammond,

We understand that conflicts can arise in any workplace, and it is our priority to ensure a harmonious and productive work environment for all employees. To address any concerns or conflicts you may be experiencing, we have established a Conflict Mediation Schedule to provide a structured and fair process for resolving disputes. Our goal is to help you find a mutually satisfactory resolution and maintain a positive work atmosphere.

Please find below your scheduled conflict mediation session:

Mediation Overview: During this mediation session, Mr. West will facilitate a constructive conversation between the involved parties, helping you to express your concerns, understand each other's perspectives, and work towards a resolution.

Preparation for the Mediation Session:

• Confidentiality: All information discussed during the mediation session is strictly confidential. It cannot be disclosed to anyone outside of the mediation process, including supervisors or colleagues.

• Preparation: Before the session, take some time to reflect on the issue and the outcomes you hope to achieve. Be ready to express your concerns and listen actively to the other party's perspective.

• Professionalism: Maintain a respectful and professional demeanor throughout the mediation session, focusing on the issues at hand and avoiding personal attacks.

• Agenda: The mediator will guide the discussion, but if you have specific points you'd like to address, please share them at the beginning of the session.

Mediation Guidelines:

• Opening Statements: Each party will have an opportunity to make an opening statement to express their concerns and perspectives.

• Communication: The mediator will facilitate effective communication between the parties, ensuring that both sides have the chance to speak and be heard.

• Problem Solving: Together, you will work towards finding a solution that is acceptable to both parties. The mediator may suggest possible solutions or compromises.

• Closure: Once an agreement is reached, the mediator will help you formalize the terms and create a written agreement if necessary.

Post-Mediation:

After the mediation session, it is expected that both parties will adhere to the agreed-upon resolution. HR will follow up to ensure the resolution is being implemented and to provide any necessary support.

Please confirm your attendance by replying to this email or contacting us at [Company Number] or [Company Email] at least 48 hours before the scheduled mediation session. If you require any accommodations or have any additional questions, please do not hesitate to contact us.

We encourage you to approach this mediation process with an open mind and a commitment to finding a solution that benefits both parties. Our goal is to foster a healthy and collaborative work environment.

We appreciate your cooperation and look forward to helping you resolve this conflict.

Sincerely,

[Your Name]

HR Manager

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