Immigration Compliance Policy HR
IMMIGRATION COMPLIANCE POLICY
Effective Date: September 19, 2050
Policy Statement
TechSolutions Inc. is committed to adhering to all applicable immigration laws and regulations. This Immigration Compliance Policy outlines the guidelines and procedures for ensuring compliance with immigration laws and promoting a diverse and inclusive workforce.
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Employment Eligibility Verification
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I-9 Form |
All employees, including U.S. citizens and non-citizens, must complete the U.S. Citizenship and Immigration Services (USCIS) Form I-9 within three business days of their hire date. |
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Reverification |
TechSolutions Inc. will reverify employment eligibility of employees with expiring work authorizations to ensure continued compliance with immigration laws. |
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Non-Discrimination
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Equal Employment Opportunity |
TechSolutions Inc. is committed to providing equal employment opportunities to all individuals without regard to their national origin or immigration status. Discrimination based on immigration status is strictly prohibited. |
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Anti-Harassment |
Harassment or retaliation against employees based on their immigration status is prohibited. Employees who believe they have experienced harassment or retaliation should report it to HR immediately. |
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Documentation And Recordkeeping
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Document Retention |
TechSolutions Inc. will maintain accurate and up-to-date records related to employees' immigration status and employment eligibility verification in compliance with applicable laws and regulations. |
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Confidentiality |
Employee immigration records will be kept confidential and shared only with authorized individuals and government agencies as required by law. |
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Compliance Training
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Employee Training |
All employees will receive training on this Immigration Compliance Policy and their responsibilities related to immigration compliance during onboarding. |
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HR And Management Training |
HR personnel and managers will receive additional training to understand and implement immigration compliance procedures effectively. |
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Reporting And Auditing
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Reporting Violations |
Employees are encouraged to report any concerns or suspected violations of this policy to HR or through the company's anonymous reporting mechanism. |
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Internal Audits |
TechSolutions Inc. will conduct periodic internal audits to ensure compliance with immigration laws and regulations. |
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Cooperation With Authorities
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Government Requests |
TechSolutions Inc. will cooperate with government agencies, including USCIS and the Department of Homeland Security, in the event of any immigration-related inquiries or investigations. |
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Consequences Of Non-Compliance
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Disciplinary Action |
Violations of this policy may result in disciplinary action, up to and including termination of employment. |
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Review And Updates
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Policy Review |
This policy will be reviewed annually and updated as needed to ensure continued compliance with changing immigration laws and regulations. |
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Questions And Assistance
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Contact HR |
Employees with questions or in need of assistance related to immigration compliance should contact the HR department. |
By adhering to this Immigration Compliance Policy, TechSolutions Inc. aims to create a workplace that respects the rights and immigration status of all employees, fosters diversity, and ensures compliance with immigration laws and regulations. Compliance with this policy is mandatory for all employees, contractors, and agents of TechSolutions Inc..
Signature:
______________________________ ______________________________
Mason Amelia Hernandez 12/10/2024
