Free Travel Reimbursement Form HR Template
Travel Reimbursement Form
Thank you for choosing to use our Travel Reimbursement Form. Please complete the following sections accurately to facilitate prompt processing of your reimbursement request. Your cooperation is greatly appreciated.
Employee Information:
|
Name |
[Your Name] |
|
Employee ID |
[Your Employee ID] |
|
Department |
Sales |
|
Contact Number |
[Your Number] |
Travel Details:
|
Trip Purpose |
Sales Conference |
|
Destination |
New York City |
|
Date Of Departure |
September 15, 2050 |
|
Date Of Return |
September 18, 2050 |
Expense Details:
Please provide detailed information for each expense incurred during your trip. Attach original receipts where required.
|
Transportation Expenses |
|
|
Airfare |
$500.00 |
|
Rental Car |
$200.00 |
|
Taxi/Uber |
$75.00 |
|
Parking Fees |
$40.00 |
|
Other (specify) |
Subway Fare $20.00 |
|
Lodging Expenses |
|
|
Hotel Name |
New York Plaza Hotel |
|
Number Of Nights |
3 nights |
|
Total Hotel Expense |
$600.00 |
|
Meals |
|
|
Breakfast |
$15.00 |
|
Lunch |
$20.00 |
|
Dinner |
$40.00 |
|
Daily Total |
$75.00 |
|
Miscellaneous Expenses |
|
|
Conference Registration |
$150.00 |
|
Business Supplies |
$50.00 |
|
Other (specify) |
Miscellaneous Supplies $30.00 |
|
Other Expenses (if applicable) |
|
|
Description |
Entertainment for Client $100.00 |
|
Description |
Taxi to Airport $50.00 |
|
Total Expenses (A) |
$1,660.00 |
|
Advance Amount Received |
$800.00 |
|
Total Reimbursement Request |
$860.00 |
Approval Signatures:
I certify that the expenses listed above were incurred during the course of my authorized business travel and are accurate and in accordance with company policies.
Traveler's Signature: [Signature] Date: September 20, 2050
Supervisor's Approval:
I have reviewed and approved the expenses claimed by the traveler.
Supervisor's Name: Jane Smith Date: September 21, 2050
Finance Department Use Only:
Payment Method: [X] Direct Deposit [ ] Check
Payment Amount: $860.00
Payment Date: September 25, 2050
