Free Marketing Launch Venue Agreement Template
Marketing Launch Venue Agreement
This Agreement is formally established on the [day-month-year].
By and Between:
[Your Company Name], with its principal office at [Your Company Address] (Hereinafter referred to as the "Organizer") and [Your Partner Company Name / Second Party] with its business place located at [Your Partner Company Name / Second Party Address] (Hereinafter referred to as the "Provider").
1. Premise of Agreement
1.1 The Organizer, with the objective of showcasing its latest marketing campaign, is in pursuit of a venue that epitomizes both functionality and aesthetic appeal, aligning with the magnitude and ethos of their event.
1.2 In response to the Organizer's requisites, the Provider extends its venue services, affirming the availability and readiness of its facilities, which are congruent with the Organizer's delineated specifications and vision.
2. Venue Details and Amenities
|
Facility Name |
Dimensions |
Capacity |
|
Main Hall |
5000 sq.ft. |
500 |
|
Breakout Room 1 |
1000 sq.ft. |
100 |
|
Outdoor Area |
3000 sq.ft. |
300 |
3. Terms and Conditions
3.1 The venue has been exclusively reserved for the Organizer from the [day-month-year] until the [day-month-year]. This duration ensures adequate time for preliminary setup, the main event proceedings, and subsequent breakdown activities.
3.2 The comprehensive fee, encompassing the venue and its associated amenities, stands at Ten Thousand Dollars ($10,000). The payment structure is as delineated:
3.2.1 An amount of Three Thousand Dollars ($3,000) is payable immediately upon the signing of this Agreement. The concluding payment of Seven Thousand Dollars ($7,000) is expected no later than on the 12th day of June, 2051.
3.3 Should the Organizer decide to rescind the booking, a formal written notification must be presented to the Provider a minimum of ten (10) days prior to the event's commencement. A predetermined cancellation charge of Two Thousand Dollars ($2,000) will be deducted from the initial deposit.
3.4 The Provider unequivocally commits to ensuring that all facilities, as comprehensively detailed in the preceding table, are primed, accessible, and functioning at peak efficiency for the Organizer's intended use.
3.5 Throughout the tenure of the reservation, the Organizer shall bear fiduciary responsibility for any and all damages, whether arising from unintentional mishaps or deliberate actions, to the venue or its accompanying equipment.
3.6 Both the Organizer and Provider pledge to rigorously adhere to the extant local directives and norms, with particular emphasis on ensuring stringent compliance with safety measures, fire prevention guidelines, and health-related best practices.
3.7 Neither party shall bear liability for any interruptions, delays, or failures resulting from unpredictable events beyond their immediate control, encompassing but not limited to natural calamities, labor disputes, or authoritative impositions.
3.8 Neither the Organizer nor the Provider shall disclose or utilize any proprietary or confidential information pertaining to the other party for any purpose other than fulfilling the obligations under this Agreement.
3.9 Any publicity, press release, or public announcement regarding the specifics of this arrangement or the event itself must be mutually agreed upon in advance.
3.10 The Organizer shall indemnify and hold harmless the Provider against any claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees, and costs of any kind or amount whatsoever, which result from or arise out of any act or omission of the Organizer, its respective affiliates, employees, agents, and contractors.
3.11 The Organizer commits to ensuring that the event held at the venue is accessible and inclusive to all attendees. This includes providing accommodations for individuals with disabilities, adhering to the principles of universal design, and striving for cultural and gender sensitivity in all event activities and communications.
3.12 The Provider agrees to collaborate with the Organizer to facilitate such accommodations wherever the venue's infrastructure plays a role. Both parties acknowledge the importance of diversity and inclusivity and pledge to work together in promoting these values.
3.13 All stipulations, provisions, and interpretative guidelines within this Agreement are harmoniously crafted in accordance with, and shall be subjected to, the prevailing legal statutes of New York.
3.14 Any revisions or modifications to this Agreement demand joint approval and must be meticulously captured in written form, culminating in the ceremonial authentication through signatures of all participating entities.
3.15 By the act of appending their respective signatures beneath, both parties solemnly declare their comprehensive grasp and wholehearted concurrence with the entirety of terms and conditions encapsulated within this Launch Venue Agreement.
[Your Company Name]
Signature:
[Your Partner Company Name]
Signature:
[Your Name]
Marketing Manager
[Date]
[Client's Name]
[Position]
[Date]
