Free Marketing Event Sponsorship Contract Template
Marketing Event Sponsorship Contract
This Marketing Event Sponsorship Contract ("the Contract") is made and entered into as of [Date], by and between [Your Company Name], a [State/Country of Incorporation] corporation, with its principal place of business located at [Your Company Address], hereinafter referred to as "the Organizer", and [Sponosor's Name], an individual with the contact email [Sponsor's Email] and phone number [Sponsor's Number], hereinafter referred to as "the Sponsor."
WHEREAS, the Organizer is in the business of producing and hosting marketing events designed to promote products, services, or causes;
WHEREAS, the Sponsor desires to sponsor one of the Organizer's marketing events in order to promote its brand, products, or services;
WHEREAS, the Organizer agrees to provide certain benefits in return for the Sponsor's sponsorship, as detailed within this Contract;
NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
I. INTRODUCTION
This Marketing Event Sponsorship Contract ("Contract") is entered into with the mutual understanding and agreement that [Your Company Name], hereinafter referred to as "the Organizer," will be hosting a marketing event as described within the provisions of this Contract. [Sponsor's Name], hereinafter referred to as "the Sponsor," hereby expresses its desire and intent to provide sponsorship support for the said event. Both parties recognize the inherent benefits of such an association and have thus resolved to collaborate under the specific terms, conditions, and stipulations set forth in the subsequent sections of this Contract. This introductory clause serves to establish the primary context and purpose of the ensuing agreement.
II. SPONSORSHIP PACKAGE
The Sponsor, [Sponsor's Name], commits to providing the following sponsorship package to the Organizer, [Your Company Name], in support of the upcoming marketing event:
A. Monetary Contribution: A sum of $50,000 to be used for event logistics, promotions, and other associated expenses.
B. Product Samples: 500 units of [Sponsor's Product Name] for event attendees.
C. Branding: Logo placement on all event promotional materials, banners, and digital advertisements.
D. Speaking Slot: A 30-minute speaking opportunity during the event to discuss [Specific Topic or Product Presentation].
E. Exhibition Booth: A premium location booth space of 20x20 feet for showcasing products and engaging with attendees.
F. Digital Promotion: Inclusion of the Sponsor's branding and promotional content in 3 email campaigns to the Organizer's subscriber list leading up to the event.
G. Social Media Promotion: Five dedicated posts across [Your Company Name]'s official social media platforms, highlighting the Sponsor's contribution and products.
H. Event Tickets: 25 VIP passes for the Sponsor's representatives and guests.
I. Post-Event Report: A comprehensive analytics report detailing attendee engagement, impressions, and other key metrics relevant to the Sponsor's participation.
By agreeing to this sponsorship package, the Sponsor acknowledges their commitment to fulfill all the aforementioned contributions and benefits as stipulated.
III. RIGHTS & BENEFITS
In gratitude for the generous contribution made by the Sponsor, [Sponsor's Name], the Organizer, [Your Company Name], commits to extending the following rights and benefits to the Sponsor:
a. Logo Placement: The Sponsor's logo will be prominently displayed on all event banners, posters, and digital advertisements associated with the event.
b. Booth Space: The Sponsor will be allocated a prime 15x15 feet booth space at the event venue for product displays, interactions, and promotions.
c. Mention in Promotional Materials: The Sponsor's name and contribution will be highlighted in all pre-event promotional emails, newsletters, and press releases disseminated by the Organizer.
d. Acknowledgment During Event: The Sponsor will receive a special acknowledgment during the event's opening and closing ceremonies.
e. Digital Recognition: A dedicated post recognizing the Sponsor's contribution will be published on [Your Company Name]'s official social media channels, website, and event app.
f. Access to Event Analytics: Post-event, the Sponsor will be provided with a detailed report capturing audience engagement metrics, reach, and other performance indicators pertinent to the Sponsor's involvement.
Through these rights and benefits, the Organizer aims to ensure optimal visibility and recognition for the Sponsor in alignment with the magnitude of their contribution.
IV. PAYMENT TERMS
For the sponsorship of the event organized by [Your Company Name], the Sponsor, [Sponsor's Name], commits to remitting a payment amounting to [Insert Amount]. This financial commitment is due in full by [Date]. To facilitate a smooth transaction, the preferred payment method will be via bank transfer. However, the Organizer is also open to accepting payments through check or other agreed-upon methods. It is essential that all payments are processed by the stipulated date to ensure the Sponsor avails all the benefits outlined in the Rights & Benefits section of this agreement. Any delays or discrepancies in the payment may result in a revision or forfeiture of some of the promised benefits.
V. TERMINATION
Either party may terminate this Contract with [e.g., 30] days written notice if the other party breaches any of its obligations.
VI. LIABILITY
Neither party shall be held liable for any indirect, punitive, special, or consequential damages arising out of or in connection with this Contract.
VII. CONFIDENTIALITY
Both parties agree to maintain the confidentiality of all information obtained during the execution of this Contract.
VIII. INDEMNIFICATION
The Sponsor agrees to indemnify, defend, and hold harmless the Organizer, its agents, and employees from any liabilities, losses, claims, or expenses arising out of the Sponsor's participation in the event.
IX. GOVERNING LAW
This Contract shall be governed by and interpreted in accordance with the laws of [State/Country].
X. ENTIRE AGREEMENT
This Contract contains the entire agreement between the parties and supersedes all prior negotiations, understandings, and agreements between the parties.
XI. AMENDMENTS
Any changes or modifications to this Contract must be in writing and signed by both parties.
XII. SIGNATURES
By signing below, both parties acknowledge and agree to the terms and conditions of this Contract.
[Name of Organizer]
[Date]
[Name of Sponsor]
[Date]
