Free Asset Inventory List Template
Asset Inventory List
Purpose: To monitor the location, condition, and status of assets, ensuring they are properly maintained and utilized.
Written By: [YOUR NAME]
Introduction
This Asset Inventory List is designed to help [YOUR COMPANY NAME] keep track of all assets, ensuring they are well-maintained and efficiently utilized. This comprehensive list includes details on each asset's location, condition, and current status.
Asset Inventory List
Basic Asset Information
|
Asset ID |
Asset Name |
Serial Number |
Description |
Department |
|---|---|---|---|---|
|
001 |
Laptop |
LPT-2024-001 |
Dell Inspiron 15 |
IT Department |
|
002 |
Projector |
PRJ-2024-002 |
Epson EX3240 |
Conference Dept |
|
003 |
Office Chair |
CHR-2024-003 |
Ergonomic Chair |
HR Department |
|
004 |
Printer |
PRT-2024-004 |
HP LaserJet Pro M404n |
Office Supplies |
|
005 |
Software License |
SWL-2024-005 |
Microsoft Office 365 |
IT Department |
|
006 |
Desk Phone |
PHN-2024-006 |
Polycom VVX 411 |
Sales Department |
|
007 |
Monitor |
MON-2024-007 |
Dell UltraSharp 27 |
Marketing Dept |
|
008 |
Tablet |
TAB-2024-008 |
Samsung Galaxy Tab |
IT Department |
Asset Location and Condition
|
Asset ID |
Location |
Condition |
Status |
Assigned To |
|---|---|---|---|---|
|
001 |
Office 1, Desk 4 |
Good |
In Use |
Angel Sandoval |
|
002 |
Conference Room A |
Fair |
Available |
N/A |
|
003 |
Office 2, Desk 3 |
Good |
In Use |
Mitchell Bird |
|
004 |
Office 1, Print Area |
Poor |
Under Repair |
N/A |
|
005 |
IT Department |
N/A |
Active |
IT Department |
|
006 |
Office 3, Desk 5 |
Good |
In Use |
Milagros Green |
|
007 |
Office 4, Desk 2 |
Excellent |
In Use |
Justin Latham |
|
008 |
Office 5, Desk 1 |
Fair |
Available |
N/A |
Financial Information
|
Asset ID |
Purchase Date |
Purchase Price |
Warranty Expiry |
Maintenance Due |
|---|---|---|---|---|
|
001 |
Feb 15, 2050 |
$800 |
Feb 15, 2052 |
Feb 15, 2053 |
|
002 |
Mar 22, 2051 |
$500 |
Mar 22, 2053 |
Mar 22, 2054 |
|
003 |
May 30, 2052 |
$200 |
May 30, 2054 |
May 30, 2055 |
|
004 |
Aug 10, 2053 |
$250 |
Aug 10, 2055 |
Aug 10, 2056 |
|
005 |
Nov 05, 2054 |
$100/year |
Nov 05, 2055 |
N/A |
|
006 |
Dec 12, 2055 |
$150 |
Dec 12, 2057 |
Dec 12, 2058 |
|
007 |
Feb 02, 2056 |
$350 |
Feb 02, 2058 |
Feb 02, 2059 |
|
008 |
Sep 09, 2057 |
$300 |
Sep 09, 2059 |
Sep 09, 2060 |
Notes and Reminders
-
Update Regularly: Ensure this list is updated regularly to reflect the current status and location of all assets.
-
Maintenance Schedule: Schedule regular maintenance for all assets, especially those marked as 'Under Repair' or in 'Poor' condition.
-
Asset Disposal: Properly document and dispose of assets that are no longer usable or needed.
-
Asset Assignment: Assign each asset to a specific individual or department to ensure accountability.
-
Audit Compliance: Use this list to comply with internal and external audits.
For more information or assistance, contact [YOUR NAME] at [YOUR EMAIL] or visit our website at [YOUR COMPANY WEBSITE].
