Meeting Inventory

Meeting Inventory

Name:

[YOUR NAME]

Company Name:

[YOUR COMPANY NAME]

Date:

[DATE]

This inventory list serves as a systematic record of all tangible and intangible resources deemed essential for the effective execution of meetings within the organization.

Category

Item

Description

Quantity Required

Meeting Information

Agenda

A detailed structure of the meeting's flow

1

Attendees List

A list of expected participants

1

Equipment

Projector

For projecting visuals during the meeting

As needed

Conference Phone

For connecting remote participants

As needed

Presentation Materials

PowerPoint Presentation

A summarized presentation of the discussion points

As needed

Handouts

Printed information for attendees' reference

Per attendee

Other Details

Additional Notes

Additional notes or reminders about the meeting

As required

  • Please ensure that all requested materials are prepared 24 hours in advance.

  • Conduct a trial run of the equipment, especially for vital equipment like the projector or conference phone.

  • Print a few extra copies of handouts in anticipation of additional attendees.

  • Ensure that all digital files are backed up.

  • Consider possible alternatives in the event of equipment failure.

  • Keep the information in the inventory list updated regularly.

Inventory Templates @ Template.net