Free Meeting Inventory Template
Meeting Inventory
|
Name: |
[YOUR NAME] |
|---|---|
|
Company Name: |
[YOUR COMPANY NAME] |
|
Date: |
[DATE] |
This inventory list serves as a systematic record of all tangible and intangible resources deemed essential for the effective execution of meetings within the organization.
|
Category |
Item |
Description |
Quantity Required |
|---|---|---|---|
|
Meeting Information |
Agenda |
A detailed structure of the meeting's flow |
1 |
|
Attendees List |
A list of expected participants |
1 |
|
|
Equipment |
Projector |
For projecting visuals during the meeting |
As needed |
|
Conference Phone |
For connecting remote participants |
As needed |
|
|
Presentation Materials |
PowerPoint Presentation |
A summarized presentation of the discussion points |
As needed |
|
Handouts |
Printed information for attendees' reference |
Per attendee |
|
|
Other Details |
Additional Notes |
Additional notes or reminders about the meeting |
As required |
-
Please ensure that all requested materials are prepared 24 hours in advance.
-
Conduct a trial run of the equipment, especially for vital equipment like the projector or conference phone.
-
Print a few extra copies of handouts in anticipation of additional attendees.
-
Ensure that all digital files are backed up.
-
Consider possible alternatives in the event of equipment failure.
-
Keep the information in the inventory list updated regularly.
