by:[Your Company Name]
Evaluator Name: | [Your Name] | Date Reviewed: | [Date Here] |
---|---|---|---|
Document Title: | [Document Title] | Document Number: | [Document Number] |
Document Accessibility:
Are documents easily accessible to authorized personnel?
Is there a clear system in place for locating and retrieving documents?
Document Security:
Are appropriate security measures in place to protect confidential documents?
Is access to sensitive documents restricted to authorized personnel only?
Version Control:
Is there a clear version control system in place to track document revisions?
Are outdated versions of documents promptly removed from circulation?
Document Review Process:
Is there a defined process for reviewing and approving documents?
Are revisions and approvals documented for audit purposes?
Document Retention and Disposal:
Is there a policy in place for retaining documents based on regulatory requirements?
Are obsolete documents securely disposed of in accordance with established procedures?
Document Training and Awareness:
Are employees trained on document control procedures?
Is there adequate awareness of the importance of document control throughout the organization?
Document Control System Effectiveness:
On a scale of 1 to 5, with 1 being Poor and 5 being Excellent, how effective is the current document control system in ensuring the integrity and accessibility of documents?
Comments and Recommendations:
Please provide any additional comments or recommendations for improving document control within the organization:
Overall Evaluation:
Overall Rating on a scale of 1 to 5 (1 = Poor, 5 = Excellent):
Evaluator Signature:
(Evaluator's Signature)
[Your Name]
[Department]
Thank you for completing the Document Control Evaluation Form. Your feedback is valuable for continuous improvement in our document management processes.
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