Free Administration Document Control Evaluation Form Template
Administration Document Control Evaluation Form
by:[Your Company Name]
Evaluator Name: |
[Your Name] |
Date Reviewed: |
[Date Here] |
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Document Title: |
[Document Title] |
Document Number: |
[Document Number] |
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Document Accessibility:
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Are documents easily accessible to authorized personnel?
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Is there a clear system in place for locating and retrieving documents?
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Document Security:
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Are appropriate security measures in place to protect confidential documents?
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Is access to sensitive documents restricted to authorized personnel only?
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Version Control:
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Is there a clear version control system in place to track document revisions?
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Are outdated versions of documents promptly removed from circulation?
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Document Review Process:
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Is there a defined process for reviewing and approving documents?
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Are revisions and approvals documented for audit purposes?
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Document Retention and Disposal:
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Is there a policy in place for retaining documents based on regulatory requirements?
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Are obsolete documents securely disposed of in accordance with established procedures?
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Document Training and Awareness:
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Are employees trained on document control procedures?
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Is there adequate awareness of the importance of document control throughout the organization?
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Document Control System Effectiveness:
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On a scale of 1 to 5, with 1 being Poor and 5 being Excellent, how effective is the current document control system in ensuring the integrity and accessibility of documents?
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Comments and Recommendations:
Please provide any additional comments or recommendations for improving document control within the organization:
Overall Evaluation:
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Overall Rating on a scale of 1 to 5 (1 = Poor, 5 = Excellent):
Evaluator Signature:
(Evaluator's Signature)
[Your Name]
[Department]
Thank you for completing the Document Control Evaluation Form. Your feedback is valuable for continuous improvement in our document management processes.