Administration IT Equipment Loan Form

This form facilitates the borrowing and lending of IT equipment within our organization. Borrowers must accurately complete all sections, including personal and equipment details, loan terms, and acknowledgment of responsibilities. Approval by an IT/Administration representative ensures compliance with policies and efficient management of resources.

Borrower Information
Name:	[Your Name]
Department/Division:	Marketing
Position/Title:	Marketing Specialist
Contact Information:	[Your Email]
Employee ID:	11412

Equipment Details
Description:	Laptop (Dell Latitude 5490)
Serial Number:	09982822
Date of Loan:	[Month Day, Year]
Expected Return Date:	[Month Day, Year]
Condition of Equipment at Loan:	No visible damages, all components functional

Loan Terms

1. I agree to use the equipment solely for official purposes related to my role within the Marketing department.

2. I understand that I am responsible for the safekeeping and proper use of the equipment and will return it in the same condition as received, excluding normal wear and tear.

3. I will notify the IT/Administration department promptly in case of loss, damage, or malfunction of the equipment.

Acknowledgement

By signing below, the borrower acknowledges understanding and agrees to adhere to the terms and conditions outlined in this form. This confirms their responsibility for the loaned equipment and compliance with relevant policies.

[Your Name]

[Month Day, Year]

Approval

The IT/Administration representative's signature signifies approval of the equipment loan, verifying that the borrower has met necessary criteria and that the terms of the loan are in accordance with organizational policies and procedures.

[IT/Administration Representative's Name]

[Month Day, Year]

Additional Terms and Conditions

1. I understand that I am responsible for the security and confidentiality of any data stored on the equipment and will adhere to all data protection policies.

2. I acknowledge that I am liable for any loss, damage, or theft of the equipment while it is in my possession.

3. To extend the loan duration or to return the equipment earlier, I will contact the IT/Administration department for approval and instructions.

Notes/Comments

Disclaimer

If you fail to adhere to the terms and conditions that have been stated above, it may result in disciplinary action being taken against you. In addition, you may lose your borrowing privileges and there may be other consequences that you have to face as a result.

Instructions for Return

I kindly request that you return the equipment back to the IT/Administration department by the return date that we previously arranged and agreed upon. It is crucial that you make sure all data, which might have been saved or accumulated during usage, is securely erased or wiped from the device before you send it back. Please also make sure to carefully read and adhere to any extra instructions or guidelines that the IT/Administration department might have provided to you, and follow those instructions closely to ensure the smooth process of returning the equipment.

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