Administration Purchase Order Cancellation Notice
Administration Purchase
Order Cancellation Notice
Subject: Cancellation of Purchase Order
Purchase Order Number: [Insert Purchase Order Number]
To: [Vendor/Supplier Name]
Date: [Insert Date]
Dear [Vendor Contact Name],
We regret to inform you that due to unforeseen circumstances, we must cancel our Purchase Order referenced above. This decision was not made lightly, and we have explored all possible alternatives to avoid this course of action.
Reason for Cancellation
Due to significant changes in our project requirements, we no longer require the items specified in the purchase order.
Details of Cancellation
-
Items Affected:
|
Item |
Quantity |
Price |
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Expected Delivery Date: [Originally expected delivery date.]
-
Cancellation Effective Date: [Insert effective date of cancellation.]
Next Steps
Please acknowledge the receipt of this cancellation notice and confirm the cancellation of the order. If any payments have been made in advance for this order, we kindly request a refund. Please provide the details of the refund process at your earliest convenience. If any items from this order have already been shipped or delivered, please inform us immediately to arrange for their return.
Conclusion
We understand that this cancellation may cause inconvenience, and we assure you that this decision was made with careful consideration of all factors involved. We hope to maintain our business relationship and look forward to future opportunities to work together under more favorable circumstances.
Thank you for your understanding and cooperation in this matter. Please contact us at [Your Company Number] should you require further clarification or to discuss any immediate concerns related to this cancellation.
Sincerely,
[Your Name]
[Your Position]
