Grant Cover Letter Outline

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[Date]

[Grantor's Name]
[Position]
[Grantor’s Organization Name]
[Grantor’s Address]

Introduction

1. Greet the grantor by name, if possible, using a formal salutation.

2. Briefly introduce your organization and establish a connection with the grantor. Mention how your organization’s mission aligns with its goals.

3. State the purpose of the letter — applying for the grant and mentioning the specific program or project the funding will support.

Project/Program Overview

1. Provide a brief description of the project or program for which funding is being sought.

2. Outline the specific need or problem your project addresses and why it’s important.

3. Mention any key outcomes or objectives and how these align with the funder’s mission.

Why Your Organization is Well-Positioned

1. Highlight your organization’s history, achievements, and expertise relevant to the proposed project.

2. Include any noteworthy partnerships, prior successes, or recognitions that underscore your organization’s credibility.

3. Briefly summarize your organization’s capacity to successfully manage the project and achieve the intended outcomes.

Request and Budget Summary

1. Clearly state the amount of funding requested and how it will be allocated within the project.

2. Provide a high-level budget overview or describe key expenditures (e.g., staffing, resources, materials) that the grant will support.

3. If applicable, mention any additional funding sources or partnerships that supplement the project budget.

Impact and Measurement

1. Describe the anticipated impact or outcomes of the project and how it will positively affect the target population.

2. Outline your evaluation plan to measure project success and track outcomes.

Closing and Next Steps

1. Reaffirm your organization’s enthusiasm for the grant opportunity and confidence in delivering positive results.

2. Provide contact information for further discussion or questions.

3. Close with a thank you for their consideration and the grantor’s dedication to similar goals.

Sincerely,

[Your Name]

[Your Position]

[Your Company Name]

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