Research potential venues

Schedule venue visits

Negotiate contracts and pricing

Secure venue reservation

Confirm availability of desired date

Choose a theme or aesthetic

Select decor elements (flowers, linens, lighting, etc.)

Hire decorators

Create a mood board or visual representation

Finalize decor setup plan

Determine event menu (appetizers, main course, desserts)

Arrange tastings with potential caterers

Select catering service

Confirm dietary restrictions and preferences

Finalize catering contract and menu details

Decide on entertainment options (live band, DJ, performers, etc.)

Book entertainment and secure contracts

Plan additional activities or games

Arrange for audiovisual equipment if needed

Create a schedule of performances or activities

Design invitations or save-the-date cards

Compile guest list

Send out invitations

Set up RSVP tracking system

Follow up with non-respondents as necessary