Event Planning To Do List
Event Planning To Do List
Welcome to our Event Planning To-Do List Template designed for efficient coordination with caterers, decorators, and various service providers. This to-do list facilitates the smooth execution of events by providing clear tasks and deadlines for coordinating with caterers, decorators, and other service providers.
Prepared by: [YOUR NAME]
Date: [DATE]
Caterer Coordination:
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Details & Tasks |
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Confirm menu selections with caterer. |
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Finalize dietary restrictions and preferences. |
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Coordinate delivery schedule and setup details. |
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Confirm final headcount for catering services. |
Decorator Coordination:
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Details & Tasks |
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Discuss theme and design preferences with decorator. |
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Confirm delivery and setup timeline for decorations. |
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Finalize floral arrangements and centrepiece details. |
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Coordinate lighting requirements with decorator. |
Service Provider Interactions:
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Details & Tasks |
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Coordinate with audio-visual service provider for equipment setup. |
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Confirm schedule with entertainment or performance acts. |
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Communicate event schedule to photography and videography teams. |
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Ensure transportation arrangements for special guests or speakers. |
General Event Tasks:
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Details & Tasks |
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|---|---|
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Reconfirm overall event schedule and timeline. |
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Ensure proper permits and licenses are secured. |
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Coordinate with venue for any specific requirements. |
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Confirm emergency protocols and contact information. |
Reminders:
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Ensure that any changes are communicated promptly to all relevant parties.
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Regularly recheck all the task progress.
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Make sure all licenses and permits are up-to-date.
