Free Sales Contract for Event Promotion Services Template
Sales Contract for Event Promotion Services
THIS SALES CONTRACT FOR EVENT PROMOTION SERVICES ("Contract") is entered into this [Month, Day, Year],
BETWEEN:
[Your Company Name], a corporation duly incorporated under the laws of [State of California], having its principal place of business at [Your Company Address], herein represented by [Your Name], in the capacity of [Director of Marketing], hereinafter referred to as the "Company";
AND
[Your Partner Company Name / Second Party], an entity duly organized and existing under the laws of [State of California], with its registered address at [Your Partner Company Name / Second Party Address], herein represented by [Anthony Ramirez], in the capacity of [Events Coordinator], hereinafter referred to as the "Client";
WHEREAS, the Company is engaged in the business of marketing and promoting events, and possesses substantial expertise in the provision of such services;
AND WHEREAS, the Client seeks to engage the services of the Company for the purpose of promoting [Event Description], which will take place on [Event Date], at [Event Location];
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. Services
A. The Service Provider, herein referred to as the "Company," hereby agrees to provide event promotion services (the "Services") as more fully described and delineated in Exhibit A, which is attached hereto, incorporated herein, and made an integral part of this Contract. The Company shall deliver the Services by the terms and conditions stipulated herein. It shall exercise the highest degree of professionalism, diligence, and efficiency in the performance of the same.
B. The Services shall be performed to the Client's reasonable satisfaction and pursuant to the schedule and milestones outlined in Exhibit A. The Company is obligated to manage and execute all tasks and responsibilities as per the defined scope of work with the objective of achieving the Client’s promotional and marketing goals for the specified event. The Company shall utilize its expertise, creative talents, and technical skills to fulfill the obligations under this Contract and to deliver the Services in a manner consistent with industry standards and in compliance with all applicable laws and regulations.
C. The Client acknowledges that the successful rendering of the Services is contingent upon the Client’s timely and effective cooperation, as well as the provision of necessary information and approvals as may be required by the Company for the execution of its duties under this Contract.
2. Term
A. The efficacy of this Contract shall be initiated as of the [Start Date], herein defined as the commencement date, and shall persist in full force and effectual standing through to the consummate fulfillment and satisfactory completion of the Services as specified in Exhibit A, attached hereto. This Contract shall remain binding upon the parties hereto and enforceable for the duration of the aforementioned term, subject to the provision of timely completion of the Services, and unless earlier cessation is effectuated in conformity with the stipulated terms for termination as outlined within this Contract.
B. The term "completion of the Services" shall be construed to mean the delivery of the final deliverable or service as detailed within Exhibit A, and the fulfillment of all obligations, duties, and deliverables therein, to the reasonable satisfaction of the Client and in accordance with the agreed-upon specifications and timelines. It is further understood that the term of this Contract may be subject to extension by mutual written agreement of the parties hereto, with any such extension or modification to be duly executed by both parties in accordance with the modification provisions set forth in this Contract. Notwithstanding the foregoing, either party may exercise the right to terminate this Contract prior to the natural expiration of the term as provided under the termination clauses herein, with such termination to be conducted in strict adherence to the terms and procedures prescribed for such eventuality.
3. Compensation
A. In consideration for the execution and delivery of the Services as stipulated in Exhibit A of this Contract, the Client shall render to the Service Provider a monetary sum amounting to [$0]. This sum reflects the mutually agreed valuation of the Services to be provided and constitutes the complete remuneration due to the Service Provider, barring any additional costs or expenses as may be agreed upon for reimbursement under the terms of this Contract. Payment of the aforementioned sum shall be subject to and made in accordance with the payment schedule and conditions expressly set forth in Exhibit B, which is attached hereto and by this reference made a part of this Contract. The payment schedule shall delineate the specific intervals and milestones at which the stipulated payments are due and payable by the Client.
B. The Service Provider shall invoice the Client for services rendered, and such invoices shall be due and payable by the Client within the time frame specified in Exhibit B following the receipt of each such invoice. The Service Provider shall be entitled to interest on any late payments at the rate specified within this Contract or, in the absence of such specification, at the maximum rate permitted by law.
C. The Client's obligation to pay the agreed-upon compensation is not contingent upon the receipt of funds from any third party or any other external condition unless explicitly stated in this Contract. The Service Provider affirms that the agreed sum constitutes the entire compensation due for the Services and acknowledges that no further sums shall be payable for the performance of the said Services, except as may be provided for in this Contract regarding additional approved expenses.
4. Expenses
A. The Client is obligated to reimburse the Service Provider for any and all reasonable, actual, and necessary expenses that have been incurred by the Service Provider and that are directly attributable to the performance of the Services under this Contract, provided such expenses have received prior approval from the Client. Such reimbursement shall be contingent upon the presentation of itemized accounts or invoices of said expenses by the Service Provider. The procedure for seeking pre-approval and the format for the submission of expenses shall be in accordance with the policies established by the Client and communicated to the Service Provider at the outset of this Contract or as otherwise amended in writing.
5. Obligations of the Service Provider
The Service Provider shall:
(a) perform the Services with professional diligence and skill;
(b) comply with all applicable laws and regulations;
(c) provide all equipment and tools necessary to perform the Services;
(d) maintain confidentiality of all Client information.
6. Obligations of the Client
The Client shall:
(a) cooperate with the Service Provider by providing necessary information for the performance of the Services;
(b) make timely payments as stipulated in Exhibit B;
(c) grant the Service Provider access to the event site as required.
7. Intellectual Property
A. All intellectual property rights, including but not limited to copyrights, trademarks, patents, trade secrets, and any other proprietary rights in any deliverables, creations, or other work products conceived, developed, or generated in the course of, or resulting directly from, the Services performed under this Contract shall vest exclusively with the Service Provider. Such ownership shall attach upon the creation of the work product and continue to reside with the Service Provider without any additional formalities. The transfer or assignment of any such intellectual property rights to the Client or any third party shall be effective only if executed in a written agreement duly signed by authorized representatives of the Service Provider, which specifically states the intention to transfer such rights and the terms thereof.
8. Promotion
A. The Service Provider is hereby granted a non-exclusive, limited license to use and display the Client's trade names, trademarks, service marks, logos, branding, and any other intellectual property (collectively, "Client's Marks") that are necessary for the purpose of promoting and executing the event as well as for the promotion of the Services provided under the terms of this Contract. Such use of Client's Marks shall be in strict conformance with the Client's guidelines and shall be solely for the duration and purposes of the event promotion as outlined in this Contract, without any right of the Service Provider to sublicensing or transfer. The Service Provider acknowledges that all goodwill derived from the use of Client's Marks shall inure exclusively to the benefit of the Client, and the Service Provider shall not at any time assert or claim any right, title, or interest in or to Client's Marks beyond the scope of the license granted herein.
9. Termination
A. This Contract may be terminated by either the Service Provider or the Client at any time, provided that the party wishing to terminate the agreement delivers a written notice to the other party specifying the intention to terminate. Such notice shall be given in accordance with the stipulated [Notice Period] days prior to the desired date of termination, ensuring ample time for the orderly conclusion of activities under this Contract. Upon issuance of the notice of termination, both parties shall engage in good faith efforts to wind down operations related to this Contract in a manner that minimizes any potential disruption to either party's business.
10. Indemnification
A. Each party agrees to indemnify and hold harmless the other party from any claims, damages, or expenses resulting from the indemnifying party’s breach of this Contract.
11. Limitation of Liability
A. The Service Provider’s total liability under this Contract shall be limited to the total amount paid by the Client for the Services.
12. Dispute Resolution
A. Any disputes arising out of this Contract shall be resolved through binding arbitration in accordance with the rules of [Arbitration Association].
13. Miscellaneous
A. This Contract constitutes the entire agreement between the parties and supersedes all prior negotiations, agreements, and understandings. No modification of this Contract shall be valid unless in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have executed this Sales Contract as of the date first above written.
Service Provider:
By:
[Director of Marketing]
Client:
By:
[Events Coordinator]
