Advertising Media Invoice Reconciliation Checklist
Advertising Media Invoice
Reconciliation Checklist
Instructions for Use: Ensure all invoices are collected before beginning the reconciliation process. Compare each invoice against campaign records meticulously for accuracy.
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Gather all invoices related to media advertising for the period. |
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Check each invoice for correct campaign name, dates, and channel. |
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Ensure the billed rates align with the agreed rate cards or contracts. |
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Verify the number of ads, airtime, or impressions against campaign plan. |
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Identify if discounts/penalties were applied for early/late payment. |
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Scrutinize any additional charges for creative changes, rush orders, etc. |
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Ensure the applied taxes on the invoice match the local tax rates. |
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Confirm that payment terms listed on invoice match those negotiated. |
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Check with records to ensure invoice has not been previously paid. |
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For any discrepancies, document the issue and the steps taken. |
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Once reconciled, mark the invoice as approved for payment. |
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Record the reconciliation details in the campaign financial logs. |
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