Advertising Media Invoice
Reconciliation Checklist
Instructions for Use: Ensure all invoices are collected before beginning the reconciliation process. Compare each invoice against campaign records meticulously for accuracy.
Gather all invoices related to media advertising for the period. | |
Check each invoice for correct campaign name, dates, and channel. | |
Ensure the billed rates align with the agreed rate cards or contracts. | |
Verify the number of ads, airtime, or impressions against campaign plan. | |
Identify if discounts/penalties were applied for early/late payment. | |
Scrutinize any additional charges for creative changes, rush orders, etc. | |
Ensure the applied taxes on the invoice match the local tax rates. | |
Confirm that payment terms listed on invoice match those negotiated. | |
Check with records to ensure invoice has not been previously paid. | |
For any discrepancies, document the issue and the steps taken. | |
Once reconciled, mark the invoice as approved for payment. | |
Record the reconciliation details in the campaign financial logs. | |
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