Wedding Coordinator Contract

1. Introduction

This Wedding Coordinator Contract ("Contract") is entered into on [Date], between [Your Name], hereinafter referred to as the "Coordinator", and [Client's Name], hereinafter referred to as the "Client".

2. Parties Involved

Coordinator: [Your Name]
Client: [Client's Name]

3. Event Details

Date: [Date]
Time: [Time]
Location: [Venue Name, Address]

4. Services Provided

4.1 Initial Consultation

The Coordinator shall conduct an initial consultation with the Client to discuss the wedding vision, requirements, and preferences.

4.2 Budget Planning & Management

The Coordinator shall assist in developing and managing the wedding budget, providing recommendations and guidance to ensure efficient allocation of funds.

4.3 Vendor Selection & Coordination

The Coordinator shall recommend and liaise with vendors, negotiate contracts, and coordinate vendor services to meet the Client's preferences and budget.

4.4 Venue Selection & Coordination

The Coordinator shall assist in selecting the wedding venue, arranging site visits, and coordinating with venue staff to ensure seamless execution of the event.

4.5 Wedding Timeline Creation & Management

The Coordinator shall create a detailed timeline for the wedding day, including scheduling of events, vendor arrivals, and other logistical details, and oversee its execution.

4.6 On-the-day Coordination

The Coordinator shall provide on-the-day coordination services, overseeing setup, managing vendors, and addressing any unforeseen issues to ensure the smooth running of the event.

4.7 Additional Agreed Upon Services

Any additional services agreed upon between the Coordinator and the Client shall be outlined in a separate agreement or documented in writing.

5. Fees and Payment Schedule

Total Fee: [Amount]
Payment Schedule:

Deposit: [Amount] due upon signing of this Contract.
Installments: [Specify installments and due dates].
Final Payment: [Amount] due [Date] before the wedding day.

6. Expenses

Additional Expenses

Any additional expenses incurred during the planning and execution of the wedding, beyond the agreed services, shall be discussed and approved by the Client in advance.

7. Cancellation Policy

Terms: In the event of cancellation by the Client, the following fees shall apply:

[Specify terms, fees, and refunds].

8. Client Responsibilities

The Client agrees to:

Provide necessary information and documents promptly.
Make timely decisions and approvals.
Adhere to the agreed payment schedule.

9. Limitation of Liability

The Coordinator shall not be liable for any loss, damage, or inconvenience arising from circumstances beyond their control, including but not limited to acts of nature, venue/vendor actions, or third-party services.

10. Confidentiality

Both parties agree to maintain the confidentiality of all information shared during the professional relationship.

11. Termination

Either party may terminate this Contract by providing written notice to the other party. Termination shall be under the agreed terms and conditions.

12. Governing Law

This Contract shall be governed by and construed under the laws of [Jurisdiction]. Any disputes arising out of or in connection with this Contract shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction].

13. Signatures:

The parties hereto have executed this Contract as of the date first above written.

[Client's Name]

[Date Signed]

[Your Name]

[Date Signed]