Free Wedding Coordinator Contract Template
Wedding Coordinator Contract
1. Introduction
This Wedding Coordinator Contract ("Contract") is entered into on [Date], between [Your Name], hereinafter referred to as the "Coordinator", and [Client's Name], hereinafter referred to as the "Client".
2. Parties Involved
Coordinator: [Your Name]
Client: [Client's Name]
3. Event Details
Date: [Date]
Time: [Time]
Location: [Venue Name, Address]
4. Services Provided
4.1 Initial Consultation
The Coordinator shall conduct an initial consultation with the Client to discuss the wedding vision, requirements, and preferences.
4.2 Budget Planning & Management
The Coordinator shall assist in developing and managing the wedding budget, providing recommendations and guidance to ensure efficient allocation of funds.
4.3 Vendor Selection & Coordination
The Coordinator shall recommend and liaise with vendors, negotiate contracts, and coordinate vendor services to meet the Client's preferences and budget.
4.4 Venue Selection & Coordination
The Coordinator shall assist in selecting the wedding venue, arranging site visits, and coordinating with venue staff to ensure seamless execution of the event.
4.5 Wedding Timeline Creation & Management
The Coordinator shall create a detailed timeline for the wedding day, including scheduling of events, vendor arrivals, and other logistical details, and oversee its execution.
4.6 On-the-day Coordination
The Coordinator shall provide on-the-day coordination services, overseeing setup, managing vendors, and addressing any unforeseen issues to ensure the smooth running of the event.
4.7 Additional Agreed Upon Services
Any additional services agreed upon between the Coordinator and the Client shall be outlined in a separate agreement or documented in writing.
5. Fees and Payment Schedule
Total Fee: [Amount]
Payment Schedule:
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Deposit: [Amount] due upon signing of this Contract.
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Installments: [Specify installments and due dates].
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Final Payment: [Amount] due [Date] before the wedding day.
6. Expenses
Additional Expenses
Any additional expenses incurred during the planning and execution of the wedding, beyond the agreed services, shall be discussed and approved by the Client in advance.
7. Cancellation Policy
Terms: In the event of cancellation by the Client, the following fees shall apply:
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[Specify terms, fees, and refunds].
8. Client Responsibilities
The Client agrees to:
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Provide necessary information and documents promptly.
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Make timely decisions and approvals.
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Adhere to the agreed payment schedule.
9. Limitation of Liability
The Coordinator shall not be liable for any loss, damage, or inconvenience arising from circumstances beyond their control, including but not limited to acts of nature, venue/vendor actions, or third-party services.
10. Confidentiality
Both parties agree to maintain the confidentiality of all information shared during the professional relationship.
11. Termination
Either party may terminate this Contract by providing written notice to the other party. Termination shall be under the agreed terms and conditions.
12. Governing Law
This Contract shall be governed by and construed under the laws of [Jurisdiction]. Any disputes arising out of or in connection with this Contract shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction].
13. Signatures:
The parties hereto have executed this Contract as of the date first above written.
[Client's Name]
[Date Signed]
[Your Name]
[Date Signed]
