Photo Booth Rental Contract

This Rental Contract (the “Contract”) is entered into as of [Date], by and between [Your Company name], having its primary place of business at [Your Company Address] (the "Provider") and [Client's Name], residing at [Client's Address] (the "Client").

1. Event Details

Event Date: Saturday, [Date]

Event Time: 6:00 PM - 10:00 PM

Event Location: [Location]

2. Services Provided

The Provider agrees to provide the following services as part of the photo booth rental:

Setup and takedown of the photo booth equipment.
Unlimited photo sessions during the rental period.
Standard props for use in photos.
Customized photo booth template (if requested).
On-site attendant(s) to assist guests and ensure smooth operation of the photo booth.

3. Rental Fee and Payment Terms

Total Amount: Example: $500.00
Deposit Amount: A non-refundable deposit of $200.00 is required to secure the booking.
Balance Amount: The remaining balance of $300.00 is due no later than June 1, 2024.
Payment Due Date: [Date]
Accepted Payment Methods: Payments can be made via cash, check, or credit/debit card.

4. Cancellation Policy

The Client may cancel this contract by providing written notice to the provider.
In the event of cancellation by the Client, the deposit shall be forfeited.
Cancellation by the Provider due to unforeseen circumstances will result in a full refund of any payments made by the Client.

5. Liability and Indemnification

The Provider shall not be liable for any damages or injuries resulting from the use of the photo booth equipment during the rental period.
The Client agrees to indemnify and hold harmless the Provider from any claims, damages, or losses arising from the Client's use of the photo booth.

6. Intellectual Property

The Provider retains all rights to the photos taken with the photo booth equipment for promotional purposes. The Client may use the photos for personal use only and may not sell or distribute them for commercial purposes without prior consent from the Provider.

7. Equipment and Setup

The Provider shall provide all necessary equipment for the operation of the photo booth, including but not limited to cameras, printers, and props.
The Client shall provide access to a suitable power source.
The Client shall provide an area for the setup of the photo booth equipment.
The Client shall ensure the provided area meets the requirements for the safe and proper operation of the photo booth equipment.

8. Insurance Requirements

The Provider shall maintain liability insurance coverage for the photo booth equipment and services provided, ensuring protection against any unforeseen incidents during the rental period. The Client is responsible for obtaining any additional insurance coverage deemed necessary for the event to safeguard against potential liabilities or damages arising from the use of the photo booth.

9. Additional Terms and Conditions

Usage Restrictions: The Client must not use the photo booth for illegal or inappropriate activities, such as violating copyright laws, promoting hate speech, or infringing on individual privacy.
Equipment Care and Responsibility: The Client is responsible for any damage or loss of the photo booth equipment during the rental period, excluding normal wear and tear. They must return the equipment in its original condition, and any repair or replacement costs due to negligence will be their responsibility.
Vendor Access and Setup Time: The Client agrees to provide the Provider with timely access to the event venue for equipment setup and takedown. They must ensure the setup area is clear and available well before the event's start time to allow for proper installation and testing.

The parties below have executed this Contract as of the date first mentioned above.

[Your Company name]

[Date Signed]

[Client's Name]

[Date Signed]