Nursing Home Executive
Assistant Job Description

Overview

We are a leading organization in the healthcare industry, dedicated to providing exceptional care and support to our residents. Our mission is to enhance the quality of life for our residents through personalized care and innovative services. To support our executive team in fulfilling this mission, we are seeking a highly organized, compassionate, and proactive Executive Assistant. This role is pivotal in ensuring the smooth operation of our nursing home's administrative functions and in supporting our leadership in decision-making processes.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  

• Communication Management: Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the executive office. Manage communication flow in a timely and accurate manner.
  

• Document Preparation and Management: Prepare and edit correspondence, communications, presentations, and other documents. Manage an efficient filing system to ensure quick retrieval of documentation.
  

• Meeting and Event Coordination: Organize and coordinate executive meetings, including agenda preparation, minute-taking, and follow-up on action items. Assist in planning and execution of nursing home events and functions.
  

• Project Management: Assist with project management for special projects as assigned by the executive team, ensuring timely completion of tasks and objectives.
  

• Policy and Procedure Support: Help in developing, implementing, and reviewing policies and procedures to improve efficiency and effectiveness within the organization.
  

• Confidentiality: Maintain the highest level of confidentiality on all sensitive information and documents related to the organization and its residents.
  

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in the healthcare sector.

• Exceptional organizational skills and attention to detail.

• Strong communication and interpersonal skills, with the ability to interact effectively with all levels of staff and external partners.

• Proficiency in Microsoft Office Suite and familiarity with other office management tools and software.

• Ability to handle confidential information with discretion.

• Flexible and adaptable, able to manage multiple priorities in a fast-paced environment.

What We Offer

• A compassionate and supportive work environment dedicated to promoting the well-being of our residents and staff.

• Competitive salary and benefits package.

• Opportunities for professional development and career advancement.

• The chance to be a part of a dedicated team making a difference in the lives of our residents every day.

How to Apply

If you are passionate about making a positive impact in the lives of others and possess the qualifications listed above, we would love to hear from you. Please submit your resume and a cover letter detailing your interest and fit for the role to our HR department.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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