Free PR Event Run-of-Show in Advertising Template
PR Event Run-of-Show in Advertising
This document serves as the blueprint for the event's schedule, outlining the timings, activities, and responsibilities. Our goal is to ensure a seamless and engaging experience for all attendees while effectively showcasing [Your Company Name]'s brand and values.
Event Details:
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Event Name: [Event Title]
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Date: [Month Day, Year]
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Location: [Event Venue Address]
Contact Information:
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Event Coordinator: [Your Name]
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Email: [Your Personal Email]
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Phone: [Your User Phone]
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Company Contact: [Your Company Email]
Event Schedule:
|
Time |
Activity |
Responsible Person |
Notes |
|
08:00 AM |
Venue Preparation and Setup |
[Team Member's Name] |
Ensure branding is visible |
|
09:00 AM |
Tech Check (Audio/Visual) |
[Tech Team Lead] |
Test all equipment |
|
09:30 AM |
Staff Briefing |
[Your Name] |
Overview of the day's schedule |
|
10:00 AM |
Registration and Welcome Drinks |
[Reception Team Lead] |
Setup registration desk |
|
10:30 AM |
Opening Remarks |
[Company CEO/Spokesperson] |
Introduction to the event |
|
11:00 AM |
Keynote Speech |
[Keynote Speaker] |
Topic: [Relevant Topic] |
|
11:30 AM |
Breakout Sessions |
[Session Leaders] |
Multiple sessions in parallel |
|
12:30 PM |
Lunch Break |
- |
Catering by [Catering Company] |
|
01:30 PM |
Panel Discussion |
[Panelists' Names] |
Moderated by [Moderator Name] |
|
02:30 PM |
Networking Session |
- |
Facilitated by event staff |
|
03:30 PM |
Closing Remarks and Thank You |
[Your Name] |
Announce future events |
|
04:00 PM |
Event Ends and Clean Up |
[Cleanup Crew Lead] |
- |
Event Objectives:
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Promote [Your Company Name]'s latest [product/service]
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Enhance brand recognition and networking
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Provide valuable insights on [Relevant Industry Topic]
Additional Notes:
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Ensure all branding materials are in line with [Your Company Name]'s guidelines
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Coordinate with all team leaders for a smooth flow of events
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Photography and video recording to capture event highlights
