Free Nursing Home Project Contract Template
Nursing Home Project Contract
I. Introduction
A. Parties involved
This contract is entered into on [Date] between [Your Company Name], a healthcare organization registered under the laws of [State], with its principal place of business at [Your Company Address], hereinafter referred to as the "Client", and [Second Party], a construction company duly registered and licensed under the laws of [State], with its principal place of business at [Second Party Address], hereinafter referred to as the "Contractor".
B. Date of contract
The stated agreement herein is poised to take effect commencing from the [Date] and shall continually remain valid and binding upon all parties involved until such time that the completion of the stipulated project, which is elaborately described and outlined in Section III of this document, is meet.
C. Overview of the project
The Client hereby engages the Contractor to provide comprehensive construction and renovation services for the establishment of a state-of-the-art nursing home facility at [Project Location]. The project aims to create a safe, comfortable, and accessible environment for residents, staff, and visitors, meeting all regulatory standards and fulfilling the Client's mission of providing exceptional care to the elderly population.
II. Scope of Work
A. The Contractor shall provide comprehensive construction services including site preparation, architectural design, structural engineering, construction management, and installation of necessary equipment and fixtures. Additionally, the Contractor shall coordinate with subcontractors and suppliers to ensure timely delivery of materials and adherence to project schedules.
B. The specific responsibilities that must be carried out encompass a wide array of construction oriented tasks. These include the process of constructing a range of different types of rooms within the facility such as rooms for patients, common areas that will be accessible by everyone within the facility, areas designated for dining facilities, medical offices where the medical staff will conduct their administrative duties, rooms specifically designed for therapy, as well as areas that are meant for recreational purposes. All of these aforementioned endeavors must be executed in complete alignment with the details and guidelines outlined within the architectural plans that the Client has provided. Not only that, but it must also adhere to the specifications that were provided by the aforementioned Client. In addition to that, the Contractor carries the responsibility of overseeing various duties which add to the complexity of the construction project. Particularly, these duties are associated with the installation of specific components of the building infrastructure. This includes HVAC systems that are crucial in maintaining a comfortable temperature within the premises, plumbing systems that ensure the distribution of water throughout the facility, electrical systems for powering the essential tools and equipment, as well as safety systems that are embedded in every part of the facility to ensure a secure environment for all its inhabitants. The Contractor is to ensure that all these components comply with all codes and standards designated by the building industry in order to provide top-tier facilities to the Client.
C. The project timeline shall commence upon the effective date of this contract and shall be completed within [Duration] months, with periodic progress reports provided to the Client. The Contractor shall allocate resources efficiently, monitor project milestones, and promptly address any issues or delays that may arise during the course of the project.
D. Deliverables include completed construction phases, equipment installations, and final inspection and certification of the nursing home facility. The Contractor shall ensure that all deliverables meet or exceed the Client's expectations and comply with applicable regulations and quality standards.
III. Project Specifications
A. All materials that will be utilized in the construction must either align with or exceed the prescribed standards provided by the [Relevant Regulatory Authorities] specifically for the construction and maintenance of nursing home facilities. It shall be the responsibility of the Contractor charged with this project to not only source the required materials from suppliers that have been proven to be reliable and upstanding in previous undertakings but also to ensure that these materials are in harmony with the design and performance requirements that have been set for this specific project.
B. Compliance with local building codes, zoning regulations, Americans with Disabilities Act (ADA) requirements, and other relevant regulations shall be strictly adhered to throughout the project. The Contractor shall obtain all necessary permits and approvals from regulatory authorities and coordinate inspections as required.
C. Quality control measures, including regular inspections, testing procedures, and quality assurance protocols, shall be implemented to ensure the highest standards of construction and safety are maintained. The Contractor shall document all quality control activities and promptly address any deviations or non-conformities identified during the construction process.
IV. Project Budget and Payment Terms
A. The total cost of the project is estimated to be $[00], inclusive of all construction costs, materials, equipment, labor, and overhead expenses. The Client shall provide the Contractor with a budgetary allocation to cover initial project expenses and subsequent progress payments.
B. Payment milestones shall be tied to specific project milestones, with [00]% of the total project cost due upon completion of each milestone. The Contractor shall submit invoices to the Client for review and approval, with payment due within [00] days of receipt of invoice.
C. Any additional expenses incurred beyond the scope of the initial contract shall be approved in writing by both parties before implementation, with costs and timelines adjusted accordingly. The Contractor shall provide detailed cost estimates for change orders and obtain written authorization from the Client prior to proceeding with any additional work.
D. A retention amount of [00]% shall be withheld until final completion and acceptance of the project by the Client, with the remaining balance due upon completion. The Client shall release the retention amount within [00] days of the issuance of the final certificate of completion by the Contractor.
V. Insurance and Liability
A. The Contractor shall maintain comprehensive liability insurance coverage, including general liability, professional liability, and workers' compensation insurance, with minimum coverage limits as specified by the Client. The Contractor shall provide proof of insurance coverage to the Client prior to commencing work on the project.
B. The Contractor agrees to indemnify and hold harmless the Client from any claims, damages, or liabilities arising from the Contractor's negligence or willful misconduct during the performance of the project. The Contractor shall maintain adequate insurance coverage to protect against claims related to bodily injury, property damage, and other liabilities arising from the construction activities.
C. The Client shall maintain insurance coverage for the premises and any existing structures during the construction period, with the Contractor listed as an additional insured party. The Client shall provide the Contractor with copies of insurance certificates and evidence of coverage upon request.
VI. Change Orders
A. Any changes to the scope of work or project specifications must be documented in writing and approved by both parties before implementation. The Contractor shall promptly notify the Client of any proposed changes and provide a detailed explanation of the reasons for the change, along with an estimate of the cost and schedule impacts.
B. Change orders may impact the project timeline and budget, with adjustments made accordingly and reflected in revised project plans and cost estimates. The Contractor shall submit change order requests in a timely manner and seek approval from the Client before proceeding with any additional work or modifications to the project scope.
C. The Contractor shall maintain detailed records of all change orders, including the reasons for the change, any additional costs incurred, and the impact on project deadlines. The Client shall review and approve change orders in writing before they are implemented, ensuring transparency and accountability in the change management process.
VII. Warranties and Guarantees
A. The Contractor warrants that all materials used in the construction shall be free from defects in materials and workmanship for a period of [00] days from the date of substantial completion. The Contractor shall repair or replace any defective materials or workmanship at no additional cost to the Client during the warranty period.
B. Any defects discovered during the warranty period shall be promptly corrected by the Contractor at no additional cost to the Client. The Contractor shall provide the Client with written warranties and guarantees for all installed equipment, fixtures, and systems, including but not limited to HVAC, plumbing, electrical, and life safety systems.
C. The Contractor guarantees the performance of all installed equipment and systems for a period of [00] days, ensuring functionality and reliability of the nursing home facility. The Contractor shall provide training to the Client's staff on the operation and maintenance of equipment and systems, as well as ongoing technical support and assistance as needed.
VIII. Termination
A. Either party may terminate this contract upon written notice if the other party fails to cure a material breach within [00] days of receiving written notice of such breach. The terminating party shall provide the breaching party with a written notice of termination specifying the reasons for termination and the effective date of termination.
B. In the event of termination, the Client shall pay the Contractor for all work completed up to the date of termination, less any damages or costs resulting from the Contractor's breach. The Contractor shall submit a final invoice to the Client for work performed and expenses incurred, along with supporting documentation and records of completion.
C. Upon termination, both parties shall cooperate in the orderly transition of project responsibilities and return of project materials, documents, and equipment. The Client shall have the right to take possession of any completed work or materials on the project site and may engage another contractor to complete the remaining work, subject to the terms of this contract.
IX. Dispute Resolution
A. Any disputes arising under or relating to this contract shall be resolved through good faith negotiations between the parties. The parties shall attempt to resolve disputes informally and amicably, with a focus on reaching a mutually acceptable resolution that preserves the integrity of the project and maintains the parties' relationship.
B. If negotiations fail to resolve the dispute, either party may initiate mediation proceedings administered by a mutually agreed-upon mediator. The parties shall participate in mediation in good faith and make reasonable efforts to resolve the dispute through mediation before pursuing further legal action.
C. If mediation is unsuccessful, the parties agree to submit the dispute to binding arbitration in accordance with the rules of the [Arbitration Organization], with the arbitrator's decision being final and binding on both parties. The parties shall cooperate fully in the arbitration process and abide by the arbitrator's award, with each party bearing its own costs and expenses associated with arbitration.
X. Miscellaneous Provisions
A. The Contractor may not assign or subcontract any portion of the project without the prior written consent of the Client. Any proposed assignment or subcontracting arrangement must be approved in writing by the Client before it is implemented, with the Contractor remaining fully responsible for the performance of subcontractors and suppliers.
B. Both parties agree to maintain the confidentiality of all proprietary information exchanged during the course of the project. The Contractor shall not disclose any confidential information obtained from the Client to third parties without the Client's prior written consent, and shall take reasonable measures to safeguard confidential information from unauthorized disclosure or use.
C. Neither party shall be liable for any delays or failures to perform under this contract due to causes beyond their reasonable control, including acts of God, natural disasters, and government actions. In the event of a force majeure event, the affected party shall promptly notify the other party in writing and make reasonable efforts to mitigate the impact of the event on the project schedule and performance.
D. This contract constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. Any amendments or modifications to this contract must be made in writing and signed by both parties to be effective.
XI. Signatures
The parties who are implicated in this agreement have performed the specific process of signing this Nursing Home Project Contract. This action was executed while keeping in mind, and also agreeing upon, the initial date that has been stated or marked at the start or the beginning of this document.
[Your Company Name]
[Date]
[Second Party]
[Date]
