Formal Out of Office Message

Subject:Office Absence Notification

Dear Colleague,

I'm writing to inform that [YOUR NAME], currently holding the position of [YOUR POSITION] at [YOUR COMPANY NAME], will not be available during the specified period due to a scheduled vacation. The absence period is stated below:

[DATE(s) OF ABSENCE]

I understand this may cause minor inconveniences, and as such I have made sure there are alternatives for communication and help during this period. Please direct all inquiries and necessary correspondence to the following individual:

[ALTERNATIVE CONTACT NAME]
[ALTERNATIVE CONTACT POSITION]
[ALTERNATIVE CONTACT EMAIL]
[ALTERNATIVE CONTACT PHONE NUMBER]

Please note that the expected response time may be longer than usual due to this change.

I value your understanding and cooperation during this period and thank you for your continuous support towards [YOUR COMPANY NAME].

Best Regards,

[YOUR NAME]
[YOUR POSITION]

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