Free Event Risk Advertising Assessment Template
Event Risk Advertising Assessment
|
Event Name |
[Event Name] |
|
Date |
Month Day, Year |
|
Location |
[Your Name] |
|
Organizer |
[Your Company Name] |
Overview of the Event
The [Event Name] is a premier event showcasing the latest in space exploration, artificial intelligence, and sustainable technologies. It aims to attract tech enthusiasts, industry professionals, and academic scholars, with an expected attendance of approximately 15,000 over three days.
Marketing and Promotion Strategies
|
Channel |
Description |
|
Social Media |
Facebook, Twitter, Instagram |
|
Online Ads |
Targeted advertising |
|
Print Media |
Local tech magazines |
Promotion Timeline: Starts two months prior, with weekly updates.
Key Branding Themes: Emphasizing cutting-edge technology and innovation.
Risk Assessment
|
Risk Category |
Details |
|
Environmental |
Indoor event; travel might be affected by weather |
|
Financial |
High reliance on ticket sales and sponsorships |
|
Operational |
Venue capacity of 5000 per day; experienced staff |
|
Reputational |
Sensitivity to technological failures |
|
Health and Safety |
COVID-19 precautions; security and medical staff |
|
Technological |
Reliance on digital registration systems |
Mitigation Strategies
-
Environmental: Contingency plans for outdoor activities.
-
Financial: Early bird promotions for ticket sales.
-
Operational: Detailed event planning with backup protocols.
-
Reputational: Media training for staff.
-
Health and Safety: Regular briefings; emergency protocols.
-
Technological: System backups and IT support.
Legal and Compliance Considerations
|
Requirement |
Compliance |
|
Permits |
Obtained from Starlight City authorities |
|
Insurance |
Comprehensive liability coverage |
|
Regulations |
Adhering to advertising and data protection laws |
Stakeholder Engagement
-
Sponsors: Regular meetings with companies like Quantum Innovations and EcoTech Solutions.
-
Authorities: Coordination with city officials for management.
-
Attendees: Post-event survey for feedback.
Monitoring and Evaluation
|
KPI |
Monitoring Method |
|
Ticket Sales |
Tracking sales numbers |
|
Social Media Engagement |
Analyzing interactions and reach |
|
Website Traffic |
Monitoring visitor data |
Evaluation: Comprehensive post-event report and attendee feedback analysis.
